Shayashone PLC (SYS) – About Us & the Project

Shayashone PLC (SYS) is a leading Ethiopian company with extensive experience in agribusiness, education, and financial management. With over a decade of impactful work, SYS collaborates with global and local partners to drive meaningful change.

As part of its commitment to education and workforce development, SYS is serving as the Fund Manager for the Africa Higher Education Health Collaborative (AHEHC) in Ethiopia. This initiative, led by Addis Ababa University (AAU) in partnership with the Mastercard Foundation, aims to enhance health employment, entrepreneurship, and ecosystem development. It focuses on internships, career coaching, startup incubation, and fostering networks that drive employment and innovation in the health sector.

In its role, SYS ensures efficient financial management, compliance, and reporting to support the successful implementation of the project while maintaining alignment with AAU and the Mastercard Foundation.

Job Summary

The Project Accountant will be responsible for managing financial activities related to the project, including verifying payment requests, maintaining accurate financial records, supporting budgeting and reporting, and ensuring compliance with local and international financial standards. This role involves preparing payment requests, assisting with travel document settlements, tracking staff advance settlements, and ensuring timely tax declarations and social security submissions. Additionally, the Project Accountant will provide essential support to the Fund Manager and the project team at Addis Ababa University (AAU) while contributing to the efficient financial operations of the project.

Key Responsibilities

Verification and Compliance:

• Check the completeness, accuracy, and compliance of incoming payment requests, receipts, invoices, and contracts from AAU and local and international vendors.
• Identify and flag discrepancies or missing documents/information in payment requests to ensure timely resolution.

Financial Management and Documentation:

• Serve as the custodian of the project’s financial management and recording system.
• Ensure timely and complete creation, posting, and reconciliation of accounts.
• Maintain both digital and hard copy records of all financial documents for efficient retrieval, reporting, and auditing purposes.
• Collaborate with the AAU finance and administration office and project team for the timely collection and verification of financial documents.

Payment Processing and Tracking:

• Prepare payment/disbursement requests for AAU, meeting participants, service providers, and suppliers upon approval.
• Track and ensure the timely settlement of staff advances, payments, and other dues.

Budgeting and Reporting Support:

• Assist the Fund Manager and AAU project team with budget preparation, analysis, and financial reporting to facilitate effective decision-making.

Tax and Social Security Compliance:

• Oversee the timely declaration and payment of taxes and social security contributions to relevant authorities.
• Collaborate with the AAU technical team to ensure compliance with local regulations.

 Travel Document Settlement Support:

• Assist project team members and students in the proper settlement of travel-related documents and reimbursements.

General Financial Operations Assistance:

• Support financial operations, including posting, reconciliation, and reporting activities.
• Ensure adherence to project financial guidelines, policies, and standards.
• Liaise with Addis Ababa University and the Mastercard Foundation to ensure alignment on financial processes, reporting requirements, and operational procedures.
• Facilitate clear and professional communication between all stakeholders to ensure smooth collaboration and adherence to project guidelines.
• Proactively engage with partners to address financial or procedural concerns and support the development of efficient ways of working.

Stakeholder Communication & Coordination:

Deadline: Feb 13, 2025

Qualifications

• Education: BA in Accounting and Finance.

• Experience: 3-5 years of experience in finance, accounting, and administration in the private and development sectors.

• Expertise: Strong background in accounting operations, financial analysis, administrative support, and logistics.

Skills

Proficiency in Financial Management & Accounting Software – Experience with financial systems, reconciliations, and record-keeping to ensure accurate financial reporting and compliance.

Strong Analytical & Attention to Detail – Ability to review financial documents, identify discrepancies, and ensure accuracy in financial transactions and reporting.

Stakeholder Communication & Coordination – Effective communication skills to liaise with AAU, the Mastercard Foundation, vendors, and internal teams for proper financial alignment and smooth operations.

Organizational & Time-Management Skills – Ability to manage multiple financial tasks, maintain documentation, and meet deadlines in a fast-paced project environment.

Knowledge of Compliance & Regulatory Standards – Understanding of tax regulations, social security contributions, and financial policies to ensure adherence to local and international financial standards.

Problem-Solving & Adaptability – Capacity to address financial and procedural challenges, recommend improvements, and navigate dynamic work environments efficiently.

Benefit and Compensation

• Competitive salary and benefit package

• Opportunities to work in a dynamic environment

Supportive and collaborative team culture where one can nurture existing skills and develop new ones

How To Apply

 Interested and Qualified Candidates Apply using E-mail: recruitment@shayashone.com

SYS is an equal opportunity employer, and all staff will receive fair treatment without regard to age, race, national origin, disability status, gender, religion, marital status, condition of pregnancy, genetic information, or any other legally protected characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.