Job Summary

Under the close supervision of the Senior Documentation Officer and the Head of the Traffic Department, the Junior Documentation Officer will assist in handling basic import/export documentation tasks, filing, communication, and data entry. This role is designed for fresh graduates with strong English and communication skills who can quickly learn company processes and contribute to smooth logistics operations.

Detailed Duties & Responsibilities
  The Junior Documentation Officer shall:

•  Assist in the preparation, checking, and filing of import/export shipping documents.

•  Support in coordinating document movements between internal departments, banks, customs, and external authorities.

•   Enter shipment and documentation data accurately into company systems.

•  Help in maintaining an organized documentation filing system (both physical and digital).

• Assist in following up with banks, customs, and transport/transit offices under the guidance of senior staff.

•  Draft and send simple correspondence to buyers, suppliers, and regulatory bodies when assigned.

•  Support in preparing purchase orders, invoices, and payment requests as per company procedures.

•  Learn and apply import/export laws, customs requirements, and internal policies relevant to logistics documentation.

• Provide support in collecting shipping documents from competent authorities (shipping lines, quality control companies, etc.).

•  Assist in periodic reporting (daily/weekly/monthly) on documentation activities to the Head of Traffic Department.

•  Perform other related duties as assigned by senior staff or the Head of Traffic Department.
   

Qualification Requirements / Specifications
 

Education:

•  BA degree in Logistics & Supply Chain Management, Marketing, Business Management, Economics, or related field.

Experience:

• No prior work experience required (fresh graduates are encouraged to apply).

Skills & Knowledge:

•  Excellent command of English (written and spoken).

•  Strong communication and interpersonal skills.

•    Ability to learn quickly and adapt to a professional environment.

•   Basic knowledge of Microsoft Office (Word, Excel, Outlook).

•  High sense of responsibility and integrity.

  Competencies:

• Fast learner with a proactive attitude.

• Team player with a willingness to support senior staff.

•   Attention to detail and accuracy in handling documents.

• Time-conscious, reliable, and customer-focused.
  
   

How To Apply

Interested candidates are invited to send their updated CV to: rediet.workalemahu@ethiojobs.net Please include “Junior Documentation Officer” in the subject line.