Job Opportunity: Operation Support position available at Partnership For Pastoralists Development Association (PAPDA in Addis Ababa. Business and Administration, Management, Admin, Secretarial, and Clerical jobs in Ethiopia are in high demand. Apply now through GeezJobs - Ethiopia's leading job portal.

1. Job information

   1. Job title: Operation Support 

   2. Department: Operation

   3. Report to Operation Coordinator

2. Job Summary: 

The Operation Support is responsible for efficiently planning and organizing his/her monthly activities, ensuring timely execution, and promoting a positive work environment. He/she is responsible for ensuring the efficient operation of the organization by providing administrative, logistics, procurement and HR support. This role ensures smooth day-to-day functions by coordinating office management, travel arrangements, and operational processes to support program delivery.

1. Duties and Responsibilities

   1. Planning

      1. Personal Planning

• Develop yearly, quarterly and monthly activity plans and upload them on time.

• Prepare monthly activity report in the last week of every month before salary is effected.

  1.  Planning and Designing of Activities

• Assist in planning operational activities, including procurement, logistics, and HR support.

• Develop schedules for office administration, travel, and events.

  1. Implementation

     1. Administrative Support

• Coordinate meetings and distribute relevant materials.

• Provide general office support, including handling inquiries and correspondence and office memos.

  1. Ticketing & Travel Arrangements

• Arrange domestic and international travel for staff, including flight bookings, accommodation, and transport.

• Maintain travel records and itineraries for all official trips.

  1.  Logistics Support

• Organize logistics for events, workshops, and field visits.

• Ensure the timely delivery of supplies, equipment, and materials to project sites.

• Manage office assets and oversee office maintenance.

  1.  Procurement Support

• Support procurement processes by preparing purchase requests and obtaining quotations.

• Maintain vendor and supplier records.

• Ensure procurement compliance with PAPDA’s policies and donor regulations.

• Track office supply and inventory levels.

  1. Problem Solving

• Identify operational challenges and develop solutions to address them.

• Take corrective actions when issues or delays arise.

• Anticipate potential operational problems and implement preventive measures.

  1. ERP Implementation 

• Actively participate in the training, implementation and integration of the ERP system into daily operations.

  1. Capacity Building

• Actively engage in Self-capacity-building initiatives.

• Pursue pre-requisite certifications mandated by the organization to support ongoing professional development and organizational transformation.

  1. Other Responsibilities

• Participate in the procurement committee within PAPDA.

• Any other business assigned by the Operation Coordinator.

• Bachelor’s degree in Business Administration, Management, Logistics, or a related field.

• Experience: At least 3-5 years of experience in operational support roles, preferably in an NGO or similar setting.

• Requirements: Strong organizational and multitasking skills, Basic understanding of HR, Procurement, and Logistics functions, Excellent communication and teamwork abilities and Proficiency in standard office software and tools.

• Employment Type: Contract

• Place of Work: Addis Ababa

How To Apply

• Interested and qualified applicants can apply through application link: Click here
• Until the deadline till January 7 2026.