Job Opportunity: Senior HR Officer - HR Planning, Talent & Development position available at Ries Engineering Share Company in Addis Ababa. Human Resource and Recruitment, Business and Administration, Management jobs in Ethiopia are in high demand. Apply now through GeezJobs - Ethiopia's leading job portal.

 To support on the HR Policy & strategy preparation, talent management & onboarding, handling of employee benefit related functions, handling of succession planning & TD/TNA and employee engagement/satisfaction surveys

Department name
    Human Resources Department – Human Resources Division 
Supervisor
    Human Recourses Manager / Division Manager  
Based at Addis Ababa – Head Officer 
Generic Duties 
Assist on the HR Policy and Strategy and HR Analytics 
Handle the Talent function & Onboarding 
Handle Employee benefit related functions such as PF, Education Medical Benefit etc
Handle Succession planning, Career Development and Training & Development 
Handle tasks pursuant to Employee engagement, satisfaction and retention

Detail Major Duties & Responsibilities

HR Policy & Strategy 
Support and assist the HR Manager in HR related Policy Designs, SOP preparations CLA and other strategic documents related to HR function. 
Supports the HR Manager in the implementation and continued HR operational Policy, Strategy and Initiatives that aligns with the company objective

Structure, Manpower planning and Competence table 

 In support with HR Manager, ensure the structure of each and every department is updated with its clear reporting relationship and precisely defined competence table 
In support with the HR Manager develops and reviews competency mapping framework and ensures the appropriate application of competency dictionaries in performance management, career development and other talent programs. 
Ensure that all the positions revealed on the company structure has updated job description/Job profile and proper job grading using proper job evaluation tool.
Oversees the implementation of key performance measures, core competencies and core values into performance appraisal system.

Job Grading and Salary Scale 
Ensure the proper design and application of Job evaluation and Job grading 
Recommends new grading and salary Scale as required.
Participate in salary and labor market surveys to determine prevailing pay rates and benefits.

HR Planning Recruitment and Selection 
Identifies first line task manpower needs of functions in collaboration with line managers and advise the HR Manager on the manpower need request.
Handles and follow the process of manpower requests for internal & external vacancies external vacancies. Where by internal vacancies will be processed in support with the senior HR Operations. 
Ensure the internal & external vacancies to be advertised has properly reviewed job description according the structure and the competence table. 
Oversees the overall recruitment process and screen applicants for basic compliance with position qualifications; and summarize resume for easier evaluation during follow-on steps.
Schedules paper examinations and interviews in consultation with HR Manager and relevant department manager or representative.
Conducts background and reference checks on shortlisted candidates to ensure authenticity of information provided during candidates’ interview sessions.
Communicates recruitment committee decision to applicants.
Facilitate offer discussion for the HR Manager for a final offer discussion with the selected candidate. 
Ensure proper discussion, communication and handling of offer letter and first time employment contract with letter.  
Ensures completion of required pre-employment formalities such as medical check, criminal background certificate or forensic, TIN number registration  and warranty ( when required) with the social security fund, due completion of all staff forms for record purposes.
Ensure the fulfilment of all documentation related to cost sharing of the  y selected candidates.

Talent Search and Talent Pooling and Talent Acquisition 
In support with the HR Manager design talent management strategy, programs, and policies.
In support with the HR Manager initiate trainee employment scheme for best talent polling and sourcing or other schemes whenever required. 
Maintains good relationships with appropriate employment sources such as Universities, Colleges, Employment Agencies, etc. 
Advocates for the segmentation of talent and the need to invest in segments according to the value gained from segments, work with the business and strategic planning process to identify and segment talent pools and recommend and apply unique HR strategies based on segmented talent pools and their unique needs. 
Maintain a pool of potential candidates for key positions identified by HR department to ensure the manpower supply for the business operation of the company. 
Identifies technology needs required to effectively deliver talent strategies, programs, and services and ensure the application and implementation of these technologies.
 In support with the HR Manager work with line managers to identify and address their specific talent needs and challenges, and to identify general talent improvement needs and implement solutions. 
Actively participates in recruitment campaigns; job fairs; college relations programs; general networking; etc. to ensure robust candidate pipeline.  

Induction and Onboarding 
Ensure to have update induction procedure and induction content and schedule for newly appointed employees
Plan coordinate and execute the overall induction of newly appointed employees 
Coordinate with the concerned department / Training Department/ to conduct induction and on-boarding of new employees.
Ensure the proper detailed New employee notification email is done to the concerned company employees 
Create and organize employee record and file ( both hard and soft copy) and avail for the Senior HR officer – Operations (and the HR Manager for Sign off on Employee record creation format) to handle it on the personnel recording and archive and HRIS 
Liasson the new employee with the FGS for PPEs and With HS division for Safety and health orientation

Probationary Period Evaluation Result & Company ID Card 
Ensure the probationary period evaluation of newly recruited employee is completed with in the probationary period.  
Ensure the proper communication of the probationary period evaluation result feedback and pursuant action following the evaluation.
Ensure proper probationary period evaluation for promoted employees.
Ensure the preparation of ID cards up on the successful completion of the probationary period. 
Ensure periodic renewal of company employees ID ( assist the HR Manager for the review of the company ID Policy)

Expatriate Employees service 
Coordinate and follow the visa request and requirements of expatriate employees 
Handle the online visa application portal of the company with the registration requirements and reference number to process immigration services of the company. 
Follow and assess the visa, work permit an residence ID validity of expatriate employee and advise the HR Manager for the timely renewal of these documents a head of time. 
Manages and supports operational issues related to expatriate employees, including allowances, health and welfare and retirement plans, and others as identified.

Employee Provident Fund and Loan Information 
Compile information pursuant to employees PF Scheme 
Compile information pursuant to employee short term loan and long-term loan from PF

Education Benefit 
Assist the HR Manager to review the education benefit policy of the company 
Ensure the proper implementation of education benefits entitlements 
Ensure proper follow-up of education benefit contract agreement
Ensure proper follow up of education benefits of Long Term (Diploma, BA B.Sc., Masters Level as per Staff Request), Short Term (Management, Supervisors & Others) and Internship
Ensure proper recording of apprenticeship programs, and employees working in the company based on apprentice ship program.

Employee Medical Benefit / Health and Life Insurance 
Handles the registration of new employees for insurance benefit and medical benefit as well. 

Ensure to have updated record of employees dependants for covered by company medical benefit and properly follow the age limit and legal documents. 
Handles the information related to new employees and terminated employees pursuant to insurance benefits 
Process employees medical, health and life insurance claims 
Administer employee insurance programs including health insurance plans.
Ensure the timely and proper communication with the insurance company pursuant to new employee, terminated employee, employee salary change etc and ensure premium payment changes communication with the insurance focal person. 
Ensure the contracts with medical institutions and pharmacies are updated, reviewed and signed for proper documentation.
Ensure the proper implementation of medical credit facilities, update employees’ list for medical credit facility, proper communication and  follow up of medical expense settlement ( cash and credit) 
Ensure proper follow up of the medical expense budget control and excess amount. At the same time ensure the periodic review of the budget control and usage.

Succession Planning & Career Path 
Responsible for succession planning including, successors selection for all key positions, identifying talent gaps and ensuring development of successors to close these gaps.
Defines and implements succession pipeline strategy and processes, and career mobility programs including the definition of competencies and career paths. 
Coordinate with training department to ensure and support the implementation of succession planning and career path for technical departments, trainee graduates and that of apprenticeship. 
Develops and recommends succession management strategies, policies, and program design, setting scope and boundaries for the talent pool and using it to identify succession gaps/ assess bench strength and performance and potential of the talent pool.  
Advice and supports employees to realize their career development aspirations and oversees the implementation of a career progression scheme.
 
Training & Development 
 In support with the HR Manager initiate policy to govern training delivery by internal capacity. 
Coordinates organization-wide  Training need assessment ( specifically for soft skill) to prepare periodic training plan for soft skill training programs. ( by in house or external training provider). 
Skill and competencies (Learning Needs Analysis) analysis to identify gaps, and to identify and evaluate alternative training program options ( specifically for soft skill). 
Align with Training Department as to the execution of technical training delivery and practice of the company. 
Collaborates with functions to coordinate the orderly delivery of in-house training and development activities as well as external seminars and conferences, in line with the training and development plan and budget.   
Evaluates training by conducting survey to receive feedback from the participants regarding the training curriculum/ modules and training effectiveness.
Drives company-wide processes for sharing best practice, tools/materials and on-going communication activities for performance improvement. 
Organizes trainings and other development measures according to the HR Development Plan.
Communicates, in collaboration with learning and development experts, appropriate pre-training information including training schedules, training materials to participants in advance of training courses.
Employee Engagement & Satisfaction, Motivation and Retention  
Developing and implementing strategies to increase employee engagement, motivation, and satisfaction

Facilitate annual based employee engagement and satisfaction survey and assist the HR Manager in data collection, compilation and organization for the survey. 
Evaluate the effectiveness of the benefit packages in terms of employee satisfaction.
Identify trends and implement new practices to retain engage and motivate and satisfy employees.
Assesses employees needs by conducting organizational surveys to find out what motivates and engages employees.
Prepares data and documents for internal & external HR audits.
Implementing strategies to reduce employee turnover, including competitive compensation, career development opportunities, and a positive work environment. 
Performs other duties assigned by the immediate supervisor.

KPI 
Proper assistance on HR Policy and Strategy and HR Analytics 
Proper handling of Talent Search & Onboarding 
Proper handling of Employee benefit related functions 
Proper succession planning, Career Development and Training & Development 
Proper employee engagement, satisfaction and retention 

Competencies Required 
•    Strong leadership skills
•    In-depth knowledge of employment and labor laws and regulations
•    Excellent communication and interpersonal skills
•    Excellent knowledge of employment legislation. 
•    Ability to analyze and review HR data to identify trends.
•    Experience with HR reporting and analytics
•    Computer literacy, proficient in Microsoft Word, Excel.
•    Working knowledge of HRIS solutions.
Education and experience

• BA in Human Resource Management/Business Administration/Management/ Public Administration Development Management or related fields 
• 6 years’ total experience in HR Out of which at least 3 -4 years’ experience in senior role        

How To Apply

Interested applicants are required to submit their application with full CV and other supporting documents through jobs@riesethiopia.com within 7 (seven) working days from the date of announcement.
Special requirements
Regular and on time attendance 
Commitment to execute extraordinary, unexpected work burdens