Job Opportunity: Procurement Specialist position available at Fairteam Trading PLC (Prana Events) in Addis Ababa. Purchasing and Procurement jobs in Ethiopia are in high demand. Apply now through GeezJobs - Ethiopia's leading job portal.

Position Purpose 

The Procurement Specialist is responsible for the strategic and operational management of the organization’s procurement activities, ensuring the timely, cost-effective, and compliant acquisition of goods, services, and works required to support business operations. This role ensures procurement processes deliver value for money, mitigate risk, and align with organizational objectives. 

The Procurement Specialist oversees sourcing, purchasing, contract administration, supplier management, and procurement governance. The role acts as a central authority for procurement standards, ensuring transparency, efficiency, compliance, and alignment with operational needs and budgetary controls. 

Key Responsibilities 

A) Procurement Strategy & Spend Management 

Develop and maintain a procurement strategy aligned with organizational goals and operational requirements. 
Manage the end-to-end procurement lifecycle, including sourcing, tendering, evaluation, award, and contract close-out. 
Maintain an accurate and up-to-date procurement register covering suppliers, contracts, purchase orders, and spend categories. 
Advise management on sourcing strategies, make-or-buy decisions, and cost-optimization opportunities. 

B) Sourcing, Purchasing & Operational Procurement 

Ensure timely and efficient procurement of goods and services to support business operations. 
Develop and manage sourcing plans for recurring and strategic procurement categories. 
Oversee purchase requisitions, purchase orders, and delivery coordination with internal stakeholders. 
Ensure continuity of supply and availability of critical goods and services. 

C) Contract, Tender & Compliance Management 

Manage supplier contracts, framework agreements, and service-level agreements (SLAs). 
Prepare and administer RFQs, RFPs, and tenders in accordance with procurement policies. 
Ensure procurement activities comply with internal policies, ethical standards, and applicable laws. 
Maintain contract compliance, renewal tracking, and supplier obligation monitoring. 

D) Procurement Risk & Value Management 

Identify procurement-related risks (supply, financial, contractual, reputational) and implement mitigation measures. 
Ensure segregation of duties, transparency, and audit readiness across procurement activities. 
Support risk assessments related to suppliers, contracts, and sourcing strategies. 
Contribute to fraud prevention and ethical sourcing initiatives. 

E) Operational & Stakeholder Coordination 

Coordinate closely with Operations, Logistics, Finance, Events, and other departments to understand procurement needs. 
Translate operational requirements into clear procurement specifications and scopes of work. 
Support planning for project-based, event-related, and urgent procurement requirements. 
Ensure procurement timelines align with operational delivery schedules. 

F) Supplier & Vendor Management 

Source, evaluate, appoint, and manage suppliers and service providers. 
Negotiate pricing, commercial terms, and contractual conditions to achieve best value. 
Monitor supplier performance against KPIs, quality standards, and delivery timelines. 
Address supplier performance issues, disputes, and escalations effectively. 

G) Cost Control & Budget Management 

Support the preparation and management of procurement budgets. 
Monitor procurement spend against approved budgets and forecasts. 
Identify cost-saving, consolidation, and efficiency opportunities across spend categories. 
Ensure value-for-money procurement decisions in line with approved financial controls. 

H) SOPs, Documentation & Governance 

Develop and maintain procurement SOPs, templates, and standard operating guidelines. 
Ensure accurate documentation of procurement records, contracts, approvals, and supplier files. 
Support internal and external audits related to procurement activities. 
Drive continuous improvement in procurement processes and controls. 

I) Reporting & Performance Management 

Prepare regular procurement reports covering spend, savings, supplier performance, and risks. 
Track procurement KPIs and report variances with corrective action plans. 
Provide management with insights on market trends, supplier risks, and sourcing opportunities. 
Escalate critical procurement issues with clear recommendations and solutions. 

Qualifications & Experience 

Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Finance, or related field. 
Bachelor Degree and 4 years or Master and 2 years work experience. The person must have 2 years experience at experienced level in similar position. of progressive experience in procurement, sourcing, or supply chain management. 
Experience managing goods and services procurement across multiple categories is required. 
Experience working with suppliers, contracts, and cross-functional stakeholders is essential. 

Skills & Competencies 

Procurement & Strategic Sourcing 
Contract & Tender Management 
Supplier & Vendor Management 
Negotiation & Commercial Acumen 
Budgeting & Cost Control 
Risk & Compliance Management 
Strong Documentation & SOP Discipline 
Stakeholder Communication & Coordination 
Analytical Thinking & Decision-Making 

Working Conditions 

Full-time role with standard office hours; flexibility required during critical procurement cycles. 
Occasional extended hours during tenders, negotiations, or urgent operational needs. 
Primarily office-based with limited supplier meetings or site visits as required. 
Operates in an environment requiring high ethical standards, accuracy, and compliance. 

Key Performance Indicators (KPIs) 

Procurement cycle time (requisition to award). 
Cost savings and value optimization achieved. 
Procurement spend vs budget. 
Contract and supplier compliance rate. 
Supplier performance score (quality, delivery, service). 
Audit findings related to procurement. 
Percentage of compliant procurement transactions. 
Internal stakeholder satisfaction score. 

Success Profile 

A successful Procurement Specialist ensures that the organization consistently acquires goods and services at the right quality, cost, and time while maintaining strong governance and supplier relationships. Success is demonstrated by: 

Efficient, disruption-free procurement operations. 
Strong contract and supplier performance management. 
Controlled spend with measurable cost savings. 
Proactive risk management and high compliance standards. 
High satisfaction from internal stakeholders. 
Clear documentation, strong controls, and audit readiness at all times. 

How To Apply

Please include “Procurement Specialist” at the subject line of your email