Job Opportunity: Manager, Pharmaceutical Operations position available at Ethiopian Red Cross Society (ERCS) in Addis Ababa. Health Care, Business and Administration jobs in Ethiopia are in high demand. Apply now through GeezJobs - Ethiopia's leading job portal.

Work Unit:  Pharmaceuticals Services

Reports to: Director, Pharmaceuticals Services

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned below. 

II. Job Summary 

Under the general direction and guidance of the Director, Pharmaceuticals Services, the Manager, Pharmaceuticals Operation plans, organizes, directs, coordinates and controls the procurement, stocking and sales of good quality, safe and efficacious medicines, medical supplies and equipment to customers of the Pharmaceuticals Services; procures assets, services, warehouse, office supplies, etc. on the basis of a procurement plan and established procedures to provide the requirement of Central Medical Warehouse; monitors and ensures the Central Medical Store abides by the Standard Operating Procedures and complies to Good Storage Practices (GSP); monitor and ensure the distribution task are done according to Good Distribution Practice (GDP) standards; monitors and ensure stock movement at the Central Medical Warehouse of Pharmaceuticals Services to avoid stock raptures, expiry risks, overstocking and slow moving drugs; ensures that expired, damaged and spoiled drugs and medical supplies are disposed within a reasonably short time and obtains certificate of destruction from the Food and Drug Authority (EFDA).

1. Key performance area 

• Plans, organizes, directs, coordinates and controls the procurement, stocking and sales of good quality, safe, efficacious and affordable medicines, medical supplies and equipment to customers of Pharmaceuticals Services; 

• Ensures that an appropriate policy & procedure manual on procurement, stocking, sales and delivery of medicines, medical supplies and equipment is in place and made operational properly and consistently; conducts surveys and researches on stock management, organizes and administers the right training to subordinates on same; 

• In cooperation with internal and external stakeholders of Pharmaceuticals Services, conducts need assessment in line with the criteria pre-established for the purpose; 

• Procures medicines, medical supplies, assets, services, office supplies, etc. on the basis of a procurement plan and established procedures to provide the requirements of Pharmaceuticals Services; 

• Leads and motivates the staff and ensures the proper execution of the duties and responsibilities of pharmaceutical operations; 

• Plans and executes timely sales and delivery of supplies to meet the demands of the customers in a cost effective manner against controlling distribution expenses; 

• Approves purchase requisitions and makes property acquisition, administration and expenditure decisions of the program as per the authority delegated to him/her; 

• Plans, monitors and evaluates the performances of pharmaceutical operations, produces and issues regular and special reports on the overall procurement, storage, and sales of pharmaceuticals operation;

• Ensures that medicines and medical supplies are timely procured and distributed according to the needs of wholesalers, hospitals, health centers, retail outlets and the schedule set to that effect; 

• Monitors the stock levels, storage and handling of medicines, medical supplies and equipment kept in Central Medical Warehouse, follows up sales and stock balance reports of the Central Medical Warehouse; 

• Undertakes and monitors drug procurement, stocking, sales and delivery activities are in line with the national and internal regulatory requirements; 

• Ensures that the disposal or incineration of expired and/ damaged drugs as well as other medical supplies is effected in accordance with the directives of the Ethiopian Food and Drug Authority (EFDA), and that proper documentation or certification is obtained from the relevant local health offices and kept to that effect; 

• Makes sure that adequate supply of medicines, medical supplies and equipment are available and maintained at the Central Medical Warehouse for sales; 

• Ensures regulations and requirements of the Food and Drug Authority regarding purchase, Good Storage Practice (GSP), and Good Distribution Practice (GDP) are observed; 

• Provides the necessary administrative and technical backup to the drug Outlets that prompt and appropriate feedback on issues, requests and problems referred to it; 

• Ensures that prompt rectifying actions are taken on qualified comments of auditors on pharmaceutical operations; 

• Makes sure that the procurement process, clearing and delivery to the Central Medical Warehouse is expedited efficiently; 

• Ensures that the quality of medicines, medical supplies and equipment purchased comply with the standard specifications established by regulatory authorities; 

• Establishes inspection procedures applicable to medicines, medical supplies and equipment and takes immediate quality assurance measures on deliveries; 

• Organizes an efficient transit service to ensure proper handling and timely clearance of imported medicines, medical supplies and equipment; 

• Installs follow-up formats and checklists to track status of goods in transit, insurance coverage of goods in transit, and unwarranted delays of delivery; 

• Follows up that medicines, medical supplies and equipment are being cleared from customs and delivered to the stores and that insurance claim is lodged in case of loss, damage, etc.; 

• Takes appropriate and timely measures on any claims pertaining to the supply of damaged medicines, medical supplies and equipment with unacceptable quality and date of expiry; 

• Monitors and evaluates delivery performance of suppliers to establish a database on reliable suppliers of medicines, medical supplies and equipment and price (includes assets, service, etc.) and reports findings every six months; 

• Chairs drug selection and quantification committee meetings and activities; 

• Monitors stock movement at the Central Medical Warehouse of Pharmaceuticals Services to avoid stock raptures, expiry risks, overstocking and slow moving medicines; 

• Establishes minimum reorder and maximum stock position and controls inventory movement according to Supply Chain Management principles; 

• Submits monthly stock movement report of the Central Medical Warehouse and quarterly report on sales, stock movement and expiring items; 

•  Monitors and evaluates the applied medicines, medical supplies and equipment sales and delivery system and proposes improvements or alternatives which can upgrade efficiency; 

• Ensures that regular and special reports and data on pharmaceutical operations are timely provided; 

• Chairs Pharmaceuticals Services procurement committee meetings and handles decisions accordingly;

• Works closely with the Pharmaceuticals Marketing Manager and Outlets Coordinator and the Finance and Administration Manager to ensure efficient and effective procurement, sales & marketing and distribution activities.

Qualification Requirements: 

• Second/First degree in Pharmacy/Business Administration/Leadership/Public Health/ Supervisory Management/ Organizational Development/Business Management . and First Degree in Pharmacy for master applicant.

• and 8/10 years’ relevant experience out of which 4/6 years in managerial position

How To Apply

We invite candidates meeting the required qualifications to fill out online employment application form with the indicated link https://ee.ifrc.org/x/fqTf4qqW   before the closing date of this announcement on 30 Jan, 2026. 

Qualified women are strongly recommended to apply!