Academic Program Officer

Job Description

Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment.  

Currently the university college is planning to recruit the right candidate for the positions of Academic Program Officer, Cashier and Duplication Administrator; accordingly, any interested professionals who can meet the following criteria can apply for the position.   

Position: Academic Program Officer 

Terms of employment: Full time   

The main purpose of an Academic Program Officer at a university college is to ensure the effective design, implementation, quality assurance, and administrative execution of academic programs and TVET training curricula. 

Curriculum Coordination & Program Administration 

• Curriculum Implementation: Coordinates the execution of academic programs in accordance with institutional guidelines and regulatory frameworks (e.g., Higher Education Relevance and Quality Agency or Ministry guidelines). 
• Schedule & Allocation Management: Collaborates with department heads to organize semester course schedules, allocate classroom spaces, and manage faculty teaching assignments. 
• Academic Calendar Adherence: Ensures key academic milestones—such as registration deadlines, add/drop periods, midterm/final exams, and grade submission timelines—are tracked and met. 

Faculty & Instructional Support 

• Academic Onboarding & Support: Assists full-time and adjunct instructors with orientation regarding academic policies, syllabus standards, and teaching resources. 
• Course Delivery Oversight: Monitors course coverage and schedule consistency to ensure modules and TVET/degree competencies are completed as planned. 
• Workload Tracking: Tracks teaching loads, overload hours, and part-time instructor documentation for administrative and payroll processing. 

1. Student Academic Records & Advising Support 

• Student Progression: Monitors student academic standing, course progression, prerequisites, and graduation clearance requirements. 
• Academic Petitions & Appeals: Processes student requests related to course exemptions, credit transfers, and course adds/drops, and grade re-evaluations. 
• Advising Coordination: Works with academic advisors and faculty to address student performance issues and academic probation statuses. 

Number of vacancy: - 1 (One) 

Minimum Qualifications: 

• Diploma or level 4 with CoC certified in IT and related fields with 2 years and above work experience on same field 
•  or Degree in IT and related fields  1 year and above work experience 

DOCUMENT AND COMPLIANCE REQUIREMTNS 

To satisfy official civil and institutional recruitment audits, applicants must present: 

• Employment Clearance: Valid, authenticated resignation letters along with formal clearance paperwork from the current or immediate past employer. 
• Government Authentication: the relevant state regulatory body (e.g., Education and Training Authority - ETA) must officially authenticate educational credentials. 
• Taxation Validation: For candidates coming from private corporations or colleges, an official income tax deduction confirmation document generated by the Ethiopian Revenues & Customs Authority (ERCA) must be supplied. 

 SUBMISSION PARAMETERS & APPLICATION GATEWAYS 

• Application Timeline: Strictly, within 7 working days from the date of this official announcement. 
• Documentation Needed: Formal application letter, updated CV, clear copies of all credentials, and names of 3 distinct professional references. 
• When applying via email: applicants MUST state the exact job position title in the subject line of the email. Applications with blank or incorrect subject lines may not be considered. 
•  Physical Submission: Human Resource Office, Lebu Campus, Addis Ababa, Ethiopia. 
• Campus Landmarks: Lebu/Jemo-1 neighborhood, situated adjacent to Medihanalem Church. 
• Digital Application Portal: Send an integrated PDF dossier to email: hr@heuc.edu.et