Job Description
The Junior Archive Officer will support the efficient organization, storage, retrieval, and protection of company documents and records. Key responsibilities include:
• Maintain accurate records of incoming files and store them properly using suitable reference codes.
• Classify files according to their content and purpose before filing.
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• Photocopy, scan, label, sort, and file incoming documents.
• Maintain an indexed computer record of file locations for easy access.
• Conduct periodic inspection of file logs and move or eliminate unwanted/old documents as directed.
• Assist in updating the file management system to meet current company requirements.
• Keep an up-to-date master list of archived files.
• Maintain logs of paperwork for original documents detached from folders.
• Help employees locate and access required files quickly while following established procedures.
• Ensure confidentiality and safety of all files; prevent unauthorized access or illegal use of company information.
• Track document movement by numbering and filing incoming and outgoing letters and other documents.
• Locate and provide documents to authorized employees when needed.
• Update the document index regularly.
• Support the proper maintenance of project documents and records.
• Perform other related tasks and functions as assigned.
Job Requirements
• Diploma or Bachelor’s degree preferred (Business Administration, Library Science, Information Management, or related field).
• 0–2 years of experience in data management, records keeping, archiving, or related administrative work (fresh graduates with relevant skills are encouraged to apply).
• Good command of English (spoken and written).
• Proficient in Microsoft Office applications (Word, Excel, Outlook) and Adobe Acrobat.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and manage time efficiently.
• Ability to follow established procedures and maintain confidentiality.
• Good communication skills and ability to work well with others.
• Willingness to learn and take ownership of assigned archive tasks.
How To Apply
Interested and qualified applicants can apply online through Ethiojobs.net (http://ethiojobs.net), or by sending their CVs to
Hr@metropolitanaddis.net
Please use “ARCHIVE OFFICER” as the email subject line.
