Call for Printing Firms
Terms of Reference (ToR)
Design and Printing Visibility Materials
Advertisement
Background
The Federation of Ethiopian Associations of Persons with Disabilities (FEAPD) is a national cross-disability umbrella organization and the recognized voice of persons with disabilities in Ethiopia. FEAPD works to promote and protect the rights, dignity, and well-being of persons with disabilities and to advance inclusivity and equal opportunities across all sectors.
FEAPD operates in 12 regions and 2 city administrations and represents 38 member associations. With over 29 years of experience, FEAPD is a leading and credible organization in disability inclusion, advocacy, policy engagement, and awareness creation. FEAPD collaborates closely with organizations of persons with disabilities (OPDs), civil society organizations (CSOs), and government institutions to promote meaningful participation of persons with disabilities in development processes.
Awareness creation is a core strategy of FEAPD to address stigma, reduce attitudinal barriers, and promote disability rights. In line with this mandate, FEAPD intends to print and distribute accessible awareness creation materials in multiple formats to ensure inclusive communication for persons with diverse disabilities.
Objective of the Assignment
The objective of this call is to engage qualified and experienced printing firms to design and print high-quality visibility materials based on the specifications given.
Scope of Work
The selected printing firm(s) will be responsible for designing and printing the following visibility materials based on contents to be provided by FEAPD:
S.N Items Quantity Description
1 Staff T-shirts 50 Material: 100% cotton
Fabric Weight: 160–180 GSM Color: white and full color branded Printing: High-quality screen printing or heat-transfer printing Design: Front print with approved logo, text, and graphics
Sizes: L, XL, XXL
2 Participant T-shirts 50 Material: 100% cotton
Fabric Weight: 160–180 GSM Color: white and full color branded Printing: High-quality screen printing or heat-transfer printing Design: Front print with approved logo, text, and graphics
Sizes: L, XL, XXL
3 Banners (Roll-up) 2
Size: 85 × 200 cm (standard)
Printing: Full-color, high-resolution digital printing
Base: Durable, lightweight aluminum roll-up cassette
Stand: Retractable roll-up mechanism with stable supporting feet
4 Flag banner 2
Banner Size: 800 × 2000 mm (±20 mm)
Shape: Straight (rectangular)
Material: 110–130 gsm polyester, weather-resistant
Printing: Full-color digital sublimation, single-sided (mirror image visible on reverse)
Pole: Lightweight aluminum and fiberglass pole set
Base: Cross base or metal ground spike
Accessories: Pole set, base, carrying bag
5 Premium Notebooks (for partners) 50
Size A5 (148 × 210 mm)
Cover Material Premium PU leather hardcover
Pages 160 pages (80 sheets)
Paper 100 GSM ivory/cream, smooth writing paper
Page Layout Ruled (lined)
Paper Quality Acid-free, bleed-resistant,
Bookmark Satin ribbon bookmark matching the cover color
Closure Elastic band closure
Pen Holder Elastic pen loop attached to the cover
Corners Rounded corners
6 Participant Notebooks 70
Size A5 (148 × 210 mm)
Cover Material 250 coated art card
Cover Finish Matte or glossy lamination
Inner Paper 80 gsm white wood-free paper
Number of Pages 40 sheets
Page Style Ruled (7–8 mm line spacing);
Binding Spiral wire binding
Cover Printing Full-color, double-sided
Inner Printing Single-color
7 Bucket Caps 50
Head Circumference: 58–60 cm
Material: 100% White Cotton Crown Height: 8.5–9 cm
Brim Width: 5.5–6 cm
Construction: Six-panel crown with reinforced stitching
Sweatband: Soft cotton inner sweatband
Full color screen printing in the crown part
8 Tote Bags 70
45cm X 40cm with straps, white heavy cotton material, and double side full color branded.
9 Wristbands 50
Adult size (250 × 19 mm)
Soft, durable PVC/vinyl material
Tear-resistant
Custom logo and text printing
Comfortable for extended wear
Available in assorted colors according to client requirements
Job Requirements
Eligibility and Qualifications of Printing Firms
Interested printing firms should meet the following minimum requirements:
Legally registered business with a valid trade license.
Proven experience in professional printing services.
Ability to deliver the required quantities within the agreed timeline.
Prior experience working with disability related NGOs or development organizations is an advantage.
Submission Requirements
Interested firms are invited to submit the following:
Technical proposal describing printing capacity and experience.
Financial quotation with a detailed cost breakdown per item.
Copy of valid business license and relevant legal documents.
Evaluation Criteria
Proposals will be evaluated based on:
Compliance with the technical specifications.
Cost-effectiveness of the financial proposal.
Experience and capacity of the firm.
General Conditions
Late arrival of bids will be subjected to rejection.
FEAPD has the right to accept or reject the bid fully or partially.
Unless or otherwise external factors are arises, any technical difficulty is subjected to cancelation of the agreement.
Bidders with valid work license can compete in one or more items.
Eligible bidders may obtain further information from FEAPD office on working hours
The copy of material to be printed depending on available budget on the activity, we might reduce the quantity of materials.
For further information please call 011-1553003
How To Apply
Submission Deadline and Address
The bid documents should only be in hard copies, and shall be submitted at the address below within 7 working days from the date of the bid is advertised and will be closed on 21 August 2026 at 4:00 p.m.
Bids will be opened with or without the presence of the bidders or legal representatives assigned by the organization at FEAPD HQ, HR Office on August 24 / 2026 : 4:30 p.m.
Address:
Federation of Ethiopian Associations of Persons with Disabilities (FEAPD), Gulele Sub-City, Addis Ababa, Ethiopia, from Semen Hotel on the way to Afincho ber, Around Nigerian Embassy, in front of Ethiopian Korean Veterans War Memorial Park, the way to Chilot square about 70 - 80 meters walking distance.
