Event Organizer

Job Description

MAIN DUTIES & RESPONSIBILITIES

• Prepare detailed event proposals, including timelines, venues, suppliers, staffing, legal requirements, and budgets.

• Manage and coordinate all event logistics (venue, catering, travel, etc.).

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• Coordinate with sales and marketing teams to publicize and promote events.

• Manage pre-event planning, guest speakers, and delegate packs.

• Troubleshoot client issues and ensure events run smoothly and within budget.

• Develop promotional materials with graphic designers.

• Maintain and update website content for conferences, events, and seminars.

• Ensure all planned marketing activities are completed on time and to a high standard.

• Communicate marketing activities, deadlines, and results to project teams.

• Manage event inventory.

• Maintain timelines for assigned events.

• Coordinate travel, hotel bookings, and onsite arrangements.

• Manage post-event billing.

• Negotiate with vendors regarding pricing, menus, and venue requirements.

• Manage events from contract stage to execution.

• Work with Finance to confirm venues during pre-contract stages.

• Prepare event diagrams based on guest counts and staffing requirements.

• Gather additional event supplies and materials.

• Deliver events on time, within budget, and above expectations.

• Act as liaison between internal teams and external agencies.

• Ensure sales teams have the necessary promotional materials.

• Coordinate printing activities and ensure timely delivery.

Job Requirements

• BSc Degree in IT related field.

• Minimum of 1 year of relevant work experience in Event organizer.

• Preferably experienced in developing promotional materials and graphic designer.

• Ability to maintain and update website content for conferences, events, and seminars.

• Preferably experienced in coordinating company printing activities and ensuring timely delivery.

• Preferably experienced in the pharmaceutical industry.

• Female candidates are highly encouraged to apply

How To Apply

• Interested and qualified applicants can apply through: misganawa@Emaethiopia.com

• Only short-listed candidates will be contacted.