Finance and Administrative Officer

Job Description

Job Summary:

The Finance and Administrative Officer is responsible for managing financial transactions, employee attendance, payroll preparation, and overall administrative tasks. This role ensures accurate financial reporting, smooth HR operations, and compliance with company policies and procedures.

Key Responsibilities:

Human Resource & Administration Responsibilities:

1. Recruitment & Onboarding

• Find the suitable candidates for the available or vacant position of a working section

• Maintain the outlets Human resource Manpower in terms of quantity and quality.

• Maintain Employees documents as per the requirements while recruiting.

1. Attendance & Overtime Management

• Monitor employee attendance and leave records.

• Track and verify overtime claim for payroll processing.

1. Payroll Preparation

• Assist in the preparation and processing of employee salaries, ensuring accuracy and timeliness.

• Maintain payroll-related documentation and ensure compliance with labor laws.

1. Grievance and Dispute Settlement

• Address employee grievances professionally and in accordance with company policies.

• Mediate disputes and collaborate with management for resolution.

1. Employee Management

• Maintain employee records and update HR databases.

• Support recruitment, onboarding, and performance management processes.

Finance Responsibilities:

1. Petty Cash Management

• Handle petty cash transactions, ensure proper documentation, and reconcile balances.

1. Daily Sales Deposit Management & Confirmation

• Verify and confirm daily sales deposits.

• Ensure timely bank deposits and maintain transaction records.

1. Payment Requests & Implementation (CNET Software)

• Prepare and submit payment requests using CNET software.

• Ensure proper authorization and documentation before processing payments.

1. POS Database Management

• Manage and update POS system data, ensuring accuracy in sales records.

• Troubleshoot POS-related discrepancies and coordinate with IT support if needed.

1. Bill Settlement & System Management

• Process and verify bill payments within the system.

1. Shortage & Overage Justifications and Management

• Analyze discrepancies in cash or stock shortages/overages.

• Implement corrective actions and preventive measures for financial discrepancies.

Location: Summit and 5 Killo.
Reports To: Human resource and Administrative Manager
Employment Type: Full time

Job Requirements

Required Qualifications & Skills:

• Bachelor’s degree in Accounting and Finance,

• Minimum [>1] year of experience in finance and HR administration.

• Proficiency in CNET software, payroll systems, and POS management or Any other software.

• Strong analytical, problem-solving, and organizational skills.

• Knowledge of labor laws, tax regulations, and financial compliance.

• Excellent communication and interpersonal skills.

• Ability to work under pressure and handle multiple responsibilities efficiently.

How To Apply

 Interested candidates should submit their CV/resume Hr@bgspoultryfarm.com