Job Description
FH Culture
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.
FH Ethiopia would like to invite potential internal/external candidates to apply for the following positions.
Advertisement
Title of Job: Payment Assistant & Data Clerk
Duty Station: Addis Ababa
Duration of Contract: Temporary Contract
Closing date: August 27, 2026
Principal Responsibilities
Key Result Area #1. Payment Processing:
Prepare and process payments instruction letters (bank transfers, and other payments) for vendor invoices, partner grants, and operational expenses in a timely manner.
Handle and process staff expense reports and advance requests, ensuring compliance with travel and operational policies.
Manage the organization's petty cash fund: process disbursements, obtain proper approvals and receipts, and ensure accurate documentation for all transactions.
Perform weekly/monthly petty cash counts and reconciliations, preparing replenishment requests in a timely manner.
Manage petty cash disbursements and reconciliations, maintaining strict control and accurate documentation.
Prepare payment batches and obtain necessary approvals from budget holders and the Finance Manager.
Serve as a liaison with the bank for payment-related inquiries and issues.
Maintain a well-organized and secure filing system for all payment vouchers, supporting documentation, and bank records.
Key Result Area #2 Financial Data Entry & Clerical Support:
Accurately code and enter all processed payments into the organization's accounting system
Perform daily and monthly bank reconciliations to ensure all transactions are accounted for and properly recorded.
Assist in the month-end and year-end closing processes by preparing journal entries and reconciling accounts.
Maintain and update the payment tracking database, ensuring all information is current and complete.
Generate routine financial reports and schedules as requested by the Accounts Manager.
Ensure all digital and physical financial files are accurately named, stored, and transferred to archive for easy retrieval.
Key Result Area #3 Compliance & Administrative Support:
Ensure all transactions comply with internal financial controls, donor-specific rules, and local statutory requirements.
Provide crucial support during internal and external audits by preparing requested schedules and retrieving documentation.
Provide general administrative support to the finance team, including scanning, filing, and managing correspondence.
Job Requirements
Job Level Specifications
Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes.
Basic understanding of accounting principles and financial terminology.
Exceptional ability to organize tasks, manage time, and prioritize workload effectively.
Unquestionable integrity and ability to handle highly sensitive and confidential information
Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.
Education and Experience
Distinguishing Competencies
Knowledge of local procurement policy, logistics and supply chain management.
Must have good coordination, negotiation, persuasion, critical thinking and time management skills.
Good interpersonal and communication (both written and verbal) skills.
Relevant knowledge of Donor regulations and organizational policies and procedures
Analytical skills and ability to undertake rigorous data analysis
Experience using a scanner and document management software
Ability to prepare reports providing periodic status updates as necessary.
Competent in Microsoft Office applications, strongly in MS Word and MS Excel.
Language
⮚ Proficiency in spoken and written Amharic & English required.
Supervisory Responsibility
⮚ This position has no supervisory responsibility
Safeguarding Policy
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Gender Responsibility
⮚ Be aware of the stereotypes about women’s and men’s capacities, and discuss how they influence staff, in assigning responsibility, and in managing resources at unit and organization level.
⮚ Be able to describe how gender issues relate to one’s job responsibilities and how gender equity can be promoted through the execution of those responsibilities.
⮚ Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve
⮚ Within each project and department, discuss FH’s Gender & Diversity and Sexual Harassment and sexual exploitation Policies, so that all staff are conversant with them.
⮚ Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisors.
⮚ In each Project and Head Office, ask women staff what changes would make it more “gender-friendly”, organization and implement the recommendations
Safety & Security Responsibility
⮚ Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.
⮚ Every FHE staff member has an obligation to learn and understand the security situation where they are located.
⮚ Each FHE staff member should adhere to all pertinent policies concerning safety and security. This includes, but not limited to, personal safety, road safety, etc.
⮚ He/she has a responsibility to become familiar with social, cultural and other associated features of their duty stations.
⮚ Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the health and welfare of all staff of FHE.
All FHE staff should promote safe conduct and exercises caution in all work activities; staff should be accountable for their own personal and professional actions and conduct.
How To Apply
How to Apply
Female candidates are highly encouraged to apply
Competent candidates can submit ONLY their applications with CV’s to: recruitment_fhe@fh.org
Candidates MUST refer the position title " Payment Assistant & Data Clerk" on the subject line of their applications.
Important Notes:
Please note that the subject of your email should be the position title " Payment Assistant & Data Clerk".
Applications should be sent only once and repeated receipt of applications from one person is not acceptable.
