Secretary And Documentation Officer

Job Description

Job Summary

The Secretary and Documentation Officer is responsible for providing secretarial and documentation support to ensure the proper handling, filing, retrieval, and confidentiality of organizational records and correspondence. The role involves maintaining personnel files, managing incoming and outgoing documents, distributing correspondence to relevant departments, and ensuring the safe custody of office equipment and materials.

Key Responsibilities

• Take proper care of the computer and typewriter assigned for work, as well as other consumable and non-consumable items located in the office.

• Maintain personnel files while ensuring their strict confidentiality.

• Deliver correspondence retrieved from the registry/archives section to the relevant department.

• Deliver confidential correspondence received from various institutions to the relevant department.

• File incoming and outgoing correspondence, as well as other reports and documents, in an appropriate manner, and retrieve them when requested.

• Carefully file documents that are required to be kept within the organization.

• Receive reports, correspondence, and minutes of meetings, and file them appropriately.

Education

• BA degree in Management/Public Administration, Accounting, Business Administration, or a similar field.

Work Experience

• 2 years of relevant work experience.

How To Apply

Follow the mandatory 3-step application process below:

1. Fill out the application form using the following link: Online Application Form. It will only take 5 to 10 minutes.

2. Send your CV and application letter to recruitment@psiet.org clearly mark “Data Collectors-Quantitative” in the subject line.

3. Check your email and make sure you receive an automatic response acknowledging receipt of your application that means your application was successful. If you don’t receive the automatic response, check again your subject line and if needed, re-submit your CV and application letter with the correct subject.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.