Senior Accountant & HR Officer

Position: Senior Accountant & HR Officer

1. General Information

Job Title: Senior Accountant & HR Officer

Department: Finance and Accounting

Reports To: Finance Manager

Location: Head Office

Industry: Manufacturing / Plastic Factory

1. Job Purpose

To manage and oversee accounting operations, ensure the accuracy and completeness of financial records, maintain compliance with applicable tax and financial regulations, and prepare timely financial reports to support management decision-making.

1. Key Duties and Responsibilities

A. General Accounting

• Supervise daily accounting transactions and ensure proper recording of financial activities.
• Review journal entries, payment vouchers, receipts, and supporting documents.
• Maintain the general ledger and subsidiary accounts.
• Ensure accurate and timely recording of income, expenses, assets, and liabilities.
• Reconcile general ledger accounts with subsidiary records.

B. Financial Reporting

• Prepare monthly, quarterly, and annual financial statements.
• Prepare income statements, balance sheets, and cash flow reports.
• Analyze financial results and report significant variances to management.
• Prepare financial schedules and supporting documents for audits.
• Submit accurate financial reports within established deadlines.

C. Accounts Payable and Receivable

• Monitor supplier invoices, payment schedules, and outstanding liabilities.
• Review customer accounts, credit sales, and outstanding receivables.
• Ensure timely settlement of approved payments.
• Follow up overdue customer balances and recommend appropriate actions.
• Reconcile supplier and customer statements.

D. Tax and Regulatory Compliance

• Ensure proper preparation and timely filing of applicable tax returns.
• Review VAT, withholding tax, payroll tax, and other applicable tax calculations.
• Maintain tax records and supporting documentation.
• Assist with tax audits and respond to requests from relevant authorities.
• Ensure compliance with applicable Ethiopian tax laws and accounting standards.

E. Cost and Inventory Accounting

• Monitor production costs, raw materials, work in progress, and finished goods.
• Review inventory valuation and reconcile inventory records with the stock department.
• Analyze material consumption, production costs, and manufacturing overheads.
• Investigate inventory discrepancies and unusual cost variations.
• Support the preparation of product cost sheets and cost analysis reports.

F. Cash and Bank Management

• Review bank reconciliations and cash balances.
• Monitor cash transactions and ensure proper authorization of payments.
• Assist in cash flow forecasting and working capital management.
• Identify and report unusual transactions or discrepancies.

G. Internal Control and Audit

• Ensure compliance with internal financial policies and procedures.
• Review supporting documents before approving or recommending transactions.
• Maintain proper segregation of accounting duties.
• Identify financial risks, errors, and potential fraud indicators.
• Coordinate internal and external audit activities.

H. Team Coordination

• Guide and support junior accountants and other finance staff.
• Review accounting work and ensure compliance with established procedures.
• Coordinate with HR, Sales, Procurement, Stock, Production, and Logistics departments.
• Support the Finance Manager in budgeting, financial planning, and process improvement.

1. Authority and Accountability

• Review accounting entries and financial documents within delegated authority.
• Recommend corrective actions for accounting discrepancies.
• Request financial documents and explanations from relevant departments.
• Escalate significant financial irregularities to the Finance Manager.
• Maintain confidentiality and safeguard company financial information.