Job Description
Position Title: Senior Finance and Administration Officer
Reports to: CFOO
Duty Station: Addis Ababa, V-Tech Office
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Employment Type: Full-time
Position Summary
The Senior Finance and Administration Officer is responsible for ensuring efficient financial management, contract-based payment follow-ups, operational coordination, statutory compliance, asset custody, and effective office administration. This position plays a key role in overseeing the accurate recording of all transactions in Peachtree, managing cash flow, ensuring timely government and statutory payments, safeguarding company resources, and maintaining complete and up-to-date records of company assets and statutory documents
Key Duties and Responsibilities
Financial Management & Accounting
Record daily financial transactions into Peachtree Accounting Software (sales, purchases, payments, receipts, journal entries, bank reconciliation…).
Ensure that each transaction is supported by complete and organized documentation (invoices, delivery notes, payment vouchers, etc.).
Maintain an up-to-date general ledger and accurate financial records.
Prepare and reconcile monthly bank statements; investigate and resolve any discrepancies.
Register each bank cheque under proper custody control and maintain accurate cheque custody records.
Prepare and submit monthly VAT reports in compliance with Ethiopian Revenue & Customs Authority (ERCA) requirements.
Ensure all monthly bills (utilities, rent, services, subscriptions, etc.) are settled on time and properly recorded
Follow up on the renewal of the Tax Clearance Certificate for company bidding, loan applications, and other official purposes.
Monitor and ensure timely settlement of statutory obligations: VAT, withholding tax, pension contributions, and other regulatory payments.
Ensure all statutory settlements are updated both in company records and the Tax Office system.
Handle monthly payroll processing, including statutory deductions and salary disbursement, in coordination with HR and Finance.
Petty Cash Management
Administer and control petty cash in accordance with company policy and internal control procedures
Ensure sufficient petty cash balance is available at all times to meet daily office operational needs.
Disburse petty cash only against proper authorization and approved petty cash vouchers.
Ensure petty cash balance are available at any time for office use.
Ensure sufficient petty cash balance is available at all times to meet daily office operational needs.
Disburse petty cash only against proper authorization and approved petty cash vouchers.
Ensure appropriate and valid receipts are obtained and attached for every petty cash payment.
Maintain an accurate daily petty cash ledger and supporting documentation.
Perform weekly and monthly petty cash reconciliations and request timely replenishment when balances fall below approved limits.
Report any discrepancies, misuse, or policy violations immediately to management.
Customer Relations & Payment Follow-Up
Follow up on payment collections from customers strictly based on contractual agreements.
Communicate professionally with clients regarding invoices, payment terms, and overdue balances.
Coordinate with the sales and project teams to ensure accurate billing and timely collections.
Escalate unresolved payment delays to management with proper documentation.
Office Administration
Oversee general office management: utilities, cleaning, equipment maintenance, and office supplies.
Ensure all company resources are kept in a safe, secure, and controlled manner.
Register, track, and maintain detailed records of all company assets assigned to each staff member
Organize and maintain a systematic filing system (both physical and digital) for all financial, HR, contractual, and operational documents.
Handle internal meeting schedules, document minutes, and assist in travel arrangements or company events.
Support HR-related admin tasks such as leave tracking, attendance records, and file management.
Assist in operational tasks including procurement of office supplies and services.
Maintain stock and inventory control for office needs.
Coordinate daily Feres transport services and Company Cars for employees; maintain schedules and resolve any logistical issues.
Liaise with suppliers, transport providers, and vendors to ensure timely service delivery.
Plan, direct, supervise, evaluate Finance & Admina
Reporting Lines:
Job Requirements
Required Qualifications & Experience:
Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Minimum 2–3 years of related experience in accounting and operations.
Proficiency in Peachtree Accounting Software.
Strong understanding of Ethiopian tax laws and statutory requirements.
Proven experience in payment follow-up and collections based on contracts.
Previous experience with payroll, VAT, and bank reconciliation.
Required Skills:
High level of integrity, accuracy, and attention to detail.
Excellent communication and interpersonal skills (Amharic and English).
Time management and ability to meet monthly deadlines.
Proficiency in Microsoft Office.
Ability to multitask and work independently under minimal supervision.
How To Apply
Interested and Qualified applicants can apply through the email below
nathanaela@vtech-solution.com
