Senior Secretary

Job Description

About Hilina

Hilina Enriched Foods PLC is a joint venture between Ethiopian & French investors established in 1998. The Company is engaged in the production of Nutritious products for the prevention & treatment of different forms of malnutrition in children & adults under a franchise agreement from the French company, Nutriset. It’s a very professional working environment with high ethical standards applied in all of its operation.

Hilina Enriched Foods PLC would like to hire a dedicated, skilled and talented Senior Secretary.

Job Requirements

• Education: Diploma in Secretarial Science and Office Management or any other field of study

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• Experience: At least 6 Years of Proven office assistant experience

Duties and Responsibilities

• Provides administrative assistance and secretarial services to the Administration Manager

• Takes and transcribes oral dictation and types correspondence, articles, reports, and minutes on general, special, and technical subjects with a very high degree of proficiency and accuracy.

• Operates typewriters, computers, fax, photocopy and other office machines applicable to the office

• Sorts out mails delivered to the office, handles incoming and outgoing correspondence for signature; expedites matters directed to departments and other work units.

• Receives visitors; clarifies business questions whenever possible and schedules appointments considering the workload of the manager in any particular day.

• Answers telephone calls directed to the Administration manager. Takes messages and refers callers to the Administration manager or other appropriate persons in charge.

• Composes routine letters, correspondence, reports, memos, etc.

• Maintains files of correspondence and other materials of a confidential nature.

• Controls and supervises subordinate assistants for the accuracy and completeness of work accomplished and evaluates work performance.

• Locates and extracts information and materials from files and follows up on pending items

• Ensures the tidiness and standard upkeep of offices at all times.

• Ensure that all problems related to the food safety management system are reported to the immediate supervisor and Quality personnel.

• Requests office supplies and controls their proper use

Skills & Competencies

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

•  Proficiency in MS Office.

How To Apply

Apply through the following link: THIS LINK

For more information, contact us at +251 116 679041/42

Fax: +251 116 675019

P.O.Box: 1648 CODE 1110

Legetafo

Oromia, Ethiopia