Job Description
Job Description: Supply Chain Management Division Manager
Position Title
Supply Chain Management Division Manager
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Division
Supply Chain Management
Employment Type
Full-time, Permanent
Work Location
Head Office
1. Position Summary
The Supply Chain Management Division Manager is responsible for planning, directing and controlling the company’s entire supply chain, from sourcing and procurement through international and local logistics, customs clearance, warehousing and inventory management to delivery. The role ensures materials and goods are available at the right time, quality and cost; safeguards regulatory compliance; and aligns supply chain performance with the company’s commercial and financial objectives. The Manager leads the division’s teams and works closely with Sales, Finance, Legal and Aftersales.
2. Key Responsibilities
2.1 Strategy & Planning
Develop and execute the division’s strategy, annual operational plan and budget in line with company goals.
Prepare demand and supply plans with Sales and Finance to guide purchasing, stock levels and shipment schedules.
Identify supply chain risks (currency, lead time, supplier dependency, regulatory change) and put mitigation plans in place.
Drive continuous improvement and cost reduction across the end-to-end supply chain.
2.2 Procurement & Vendor Management
Source international and local suppliers; negotiate prices, contracts and payment terms.
Evaluate and rank vendors on cost, quality and delivery; maintain an approved supplier list.
Approve purchase requisitions and purchase orders within delegated authority, and ensure transparent, competitive procurement practice.
Develop procurement strategies that mitigate currency risk, supply bottlenecks and price volatility.
2.3 Import & Export Operations
Oversee international logistics: marine and air freight forwarding, vessel space bookings and transit schedules.
Ensure compliance with customs commission procedures, National Bank of Ethiopia (NBE) foreign exchange directives and international trade laws.
Manage trade finance requirements with banks, including Letters of Credit (L/C), collections and export proceeds.
Monitor shipments end to end and resolve delays, demurrage and clearance problems promptly.
2.4 Documentation & Compliance
Ensure review and verification of Bills of Lading, Certificates of Origin, Commercial Invoices, Packing Lists, and Phytosanitary/Inspection certificates.
Resolve documentation discrepancies with suppliers and freight forwarders before cargo arrival.
Maintain complete, auditable import and export records and support internal and external audits.
2.5 Logistics, Warehousing & Inventory Control
Optimize shipping routes, transport and warehouse operations to reduce cost and lead time.
Set inventory policies (minimum/maximum levels, reorder points) to prevent stockouts and excess holding cost.
Ensure accurate stock records, regular cycle counts and annual stock-taking, and proper handling of slow-moving and obsolete items.
Oversee spare parts and materials availability for sales and aftersales needs.
2.6 Systems, KPIs & Reporting
Establish and monitor Key Performance Indicators (KPIs) and Standard Operating Procedures (SOPs) for the division.
Ensure effective use of the ERP system (e.g., SAP R/3) and supply chain analytics for planning, tracking and reporting.
Submit regular performance reports on landed cost, lead times, inventory levels, supplier performance and compliance to management.
2.7 Team Leadership & Cross-Functional Collaboration
Lead, coach and evaluate division staff; set targets, manage performance and identify training needs.
Collaborate with Sales, Finance, Legal and Aftersales to align supply chain flows with revenue goals and customer commitments.
Promote a culture of accountability, safety, ethics and continuous improvement.
3. Key Performance Indicators (KPIs)
KPI
Description
Order fulfilment / on-time delivery
Share of orders and shipments delivered within planned lead time
Total landed cost variance
Actual landed cost compared with budget
Procurement savings
Cost reduction achieved through negotiation and sourcing
Inventory turnover and accuracy
Stock rotation, stockout and overstock incidents, record accuracy
Documentation accuracy
Share of shipments cleared without discrepancies
Demurrage and storage charges
Costs from avoidable delays
Supplier performance score
Weighted score on cost, quality and delivery
Regulatory compliance
No penalties or breaches of customs and NBE directives
Team performance
Staff evaluation results and training completion
4. Authority
Approve purchase orders, shipments and payments requests within the delegated financial limit.
Recommend supplier selection, contract award and termination to General Management.
Set division SOPs, inventory policies and staff work schedules.
Recommend hiring, promotion, discipline and training of division staff.
Job Requirements
Required Qualifications
Education
Master’s or Bachelor’s degree in Supply Chain Management, Logistics, Procurement, International Business, Business Administration or a related field.
Experience
Minimum of 8 years of professional experience in supply chain, procurement, logistics or commercial operations.
At least 3 years in a senior or managerial role within an import-export, trading or manufacturing enterprise.
Technical Skills
Proficiency in ERP systems (e.g., SAP R/3) and supply chain analytics tools.
Deep understanding of Incoterms, customs tariffs, trade finance instruments and local regulatory frameworks.
Strong skills in demand planning, inventory management and contract negotiation.
Soft Skills
Strategic thinking and sound business judgment.
Negotiation and influencing skills.
Cross-functional leadership and people management.
Problem-solving and decision-making under pressure.
Clear written and verbal communication; integrity and accountability.
Working Relationships
Internal: General Management, Sales, Finance, Legal, Aftersales, Human Resources and IT.
External: Suppliers, freight forwarders and shipping lines, banks, customs commission, NBE, clearing agents and regulatory authorities.
How To Apply
Interested and qualified applicants are invited to send their CV to: sevenplushrimportexpoert@gmail.com
Please make sure to mention the position you are applying for in the email subject line.
