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Finance and Administration Officer
Project:  European Centre for Electoral Support (ECES)- European Response to Electoral Cycle Support in Ethiopia II 
Duty Station: Addis Ababa, Ethiopia
Contract Type: Consultancy
Duration: 44 months
Application Deadline: 16th of June 2025

About ECES and EURECS II

ECES is a not-for-profit private foundation headquartered in Brussels with a global remit. ECES promotes sustainable democratic development through the provision of advisory services, operational support and management of large projects in the electoral and democracy assistance field. ECES works with all electoral stakeholders, including electoral management bodies, civil society organizations involved in voter education and election observation, political parties, parliaments, media, security forces, religious groups and legal institutions confronted with electoral disputes resolution

The European Centre for Electoral Support (ECES) is implementing the second phase of the European Response to Electoral Cycle Support (EURECS II) in Ethiopia. This project aims to contribute to inclusive, transparent, and credible electoral processes, and strengthen the capacities of electoral stakeholders.

Position Summary

The Finance and Administration Officer will support the effective implementation of the project by ensuring sound financial management, compliance with donor regulations, and efficient administration of project resources.

Key Responsibilities

• Ensure that the Project’s Standard Operating Procedures are adequately implemented throughout the project’s life-span;
• Ensure the financial transactions are properly recorded, have adequate supporting documentation,
• Ensure the regular update of project financial books, bank reconciliation and petty cash 
• Prepare the payments according the country fiscal regulations and ECES policies.
• Ensure compliance with local tax laws, payroll regulations, and statutory obligation
• Follow up the budget balances;
• Contribute to prepare the activities projections;
• Contribute to internal financial audit and expenditure verification control;
• Contribute to the preparation of external financial audits;
• Contribute to the preparation of financial documents/reports;
• Contribute to the preparation of Project staff’s contracts;
• Assist in organizing meetings, workshops, and trainings, including logistics and participant payments.

Required Qualifications and Experience

• Bachelor's degree (or higher) in Finance, Accounting, Business Administration, or related field.
• Minimum of 5 years of relevant work experience, preferably with international NGOs or donor-funded projects.
• Proven experience with EU-funded projects is an asset.
• Solid knowledge of Ethiopian financial regulations, tax laws, and administrative practices.
• Proficiency in accounting software (Winbooks is an asset) 
• Excellent organizational and time management skills.
• High level of integrity, discretion, and ability to work under pressure.

Language Requirements

• Fluency in English (written and spoken) is required.
• Knowledge of Amharic or other local languages is mandatory.

How To Apply

Interested and qualified candidates are invited to submit their CV and a motivation letter to recruitment@eces.eu by 16th of June 2025. Please mention "Finance and Administration Officer – EURECS II" in the subject line of your email.

Only shortlisted candidates will be contacted.