Job Opportunity: Office / Administrative Assistant position available at G2G IT Solutions, S.C. in Office, Addis Ababa. Human Resource and Recruitment jobs in Ethiopia are in high demand. Apply now through GeezJobs - Ethiopia's leading job portal.

POSITION PURPOSE

The Office / Administrative Assistant is responsible for providing secretarial, administrative, and office management support to ensure smooth day-to-day operations of the company. The role requires strong organization, communication, confidentiality, and coordination skills.

2. KEY RESPONSIBILITIES

A. Secretarial & Administrative Support

• Manage incoming and outgoing correspondence (letters, emails, documents)
• Draft, type, format, and file official documents
• Schedule meetings, prepare agendas, and record minutes
• Manage phone calls and visitors professionally
• Maintain executive calendars and appointments

B. Office Management & Coordination

• Ensure proper filing (physical and electronic)
• Maintain office supplies and stationery inventory
• Coordinate with service providers (cleaning, utilities, maintenance)
• Support internal communication between departments
• Assist in organizing meetings, trainings, and company events

C. Records & Documentation

• Maintain personnel and office records as instructed by HR
• Ensure document confidentiality and proper access control
• Support document uploading and tracking in Odoo (if applicable)

D. Support to Management

• Assist HR & Administration in daily operational tasks
• Follow up on assigned tasks and deadlines

• Prepare basic reports when required. REQUIRED SKILLS & COMPETENCIES

Education

• Education
• Minimum Degree in:
  • Secretarial Science
  • Office Management
  • Business Administration
  • Management or related fields
• Experience
• Minimum 4  years of relevant experience in:
  • Office administration
  • Secretarial or receptionist roles

• Experience in a corporate or professional office environment is preferred

   REQUIRED SKILLS & COMPETENCIES

• Technical Skills
• Proficiency in MS Word, Excel, PowerPoint
• Strong typing and document formatting skills
• Basic knowledge of office equipment (printer, scanner, copier)

• Experience with ERP systems (Odoo is an advantage)

  Behavioral & Soft Skills

• Excellent verbal and written communication
• High level of confidentiality and integrity
• Strong organizational and time-management skills
• Ability to multitask and work under pressure
• Professional attitude and appearance

• Strong interpersonal and coordination skills

   LANGUAGE REQUIREMENTS

• Fluent in English (written and spoken)
• Amharic required

• Additional local languages are an advantage

   PERSONAL ATTRIBUTES

• Well-organized and detail-oriented
• Trustworthy and discreet
• Punctual and reliable

• Positive attitude and willingness to learn

   PERFORMANCE EXPECTATIONS (SUMMARY)

• Accuracy of documentation
• Timeliness of administrative support
• Office organization and record management
• Professional communication handling

• Compliance with company policies and procedures

   WORKING CONDITIONS

• Office-based position
• Standard working hours as per company policy
• May be required to support extended hours during meetings or events

How To Apply

Interested and qualified candidates can apply though ethiojobs