Job Description
Job Advertisement: Administration Assistant
Location: Addis Ababa, Ethiopia
Program: USDA Food for Progress (FFPr) 2025 – Partnership for Productivity (P4P)
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Organization: Global Communities
Who We Are
Global Communities champions innovative solutions to complex challenges at the intersection of humanitarian assistance, sustainable economic development, and financial inclusion. We ensure our approaches are as dynamic and diverse as the communities we serve. We bring together local and global insights to save lives, expand opportunities, and fuel brighter futures.
About the Program
The Global Communities Food for Progress (FFPr) 2025, Partnership for Productivity (P4P) Project in Ethiopia, is funded by the United States Department of Agriculture (USDA). This five-year initiative is focusing on enhancing and strengthening of the livestock market systems in Ethiopia. The project aims to make the livestock sectors more productive, resilient, and profitable, thereby driving economic growth in the country.
P4P utilizes five integrated interventions, that will be implemented in collaboration with both US and Ethiopian private sector stakeholders. The interventions include:
Increase Use of Improved Agricultural Techniques and Technologies: Promote the adoption of advanced techniques and technologies to enhance agriculture and livestock productivity.
Increase Availability of Quality Inputs: Ensure Ethiopian farmers have access to high-quality agricultural/livestock inputs.
Trade Capacity Development: Support efforts to improve trade opportunities within the livestock market systems and value chains.
Increase Access to Finance and Risk Management: Expand availability to financial and risk management services to livestock producers.
Policy and Advocacy: Support policy and institutional reforms to create and expand market access for quality livestock production inputs and technologies needed by Ethiopian farmers.
The Opportunity
Are you passionate about supporting efficient operations and contributing to impactful development programs? We are seeking an Administration Assistant to support the day-to-day administrative and operational functions of the P4P Project. Reporting to the HR and Administration Coordinator, you will assist with office administration, logistics coordination, procurement of office supplies, workshop and training arrangements, and general administrative support to ensure the smooth and effective implementation of project activities.
Key Responsibilities
Welcome and receive visitors to the Global Communities Country Office.
Receive and distribute Global Communities project mail, courier, and hand-delivered items.
Perform receptionist duties, receiving and directing phone calls and processing call requests for project staff.
Send and receive faxes, letters, emails, Mail and project documents, as requested, and maintain incoming and outgoing correspondence log.
Maintain organized and up-to-date administrative, personnel, and project filing systems in both hard and electronic formats.
Draft, prepare, type, and distribute official letters, memos, certificates, employment-related correspondence, and other administrative documents as required.
Ensure the proper functioning of office equipment and coordinate timely maintenance and repairs when required.
Assist in preparing administrative reports, summaries, and documentation as requested by supervisors.
Facilitate travel, hotel, and logistics arrangements for employees, HQ staff, consultants, trainers, trainees, and project-related business travels.
Provide administrative support for meetings, workshops, trainings, conferences, and other project events, including venue preparation and arrangement of refreshments, materials, and equipment.
Manage office stationery, supplies, photocopying, printing, scanning, and binding documents.
Maintain an up-to-date inventory of office assets, furniture, equipment, and supplies, and support periodic asset verification exercises in collaboration with Procurement and logistics officer.
Process staff medical reimbursement claims, assist staff with required documentation, and maintain accurate records.
Prepare and submit utility payments and ensure uninterrupted provision of electricity, water, internet, telephone, and other office services.
Monitor office cleanliness and facilities maintenance and coordinate with service providers to ensure a safe, clean, and functional working environment.
Assist with office arrangements for new staff, including workspace preparation, office orientation, ID card requests, and administrative support.
Maintain the integrity and confidentiality of Global Communities projects files, records, and information at all times.
Perform clerical and administrative tasks as needed/requested for the orderly operation of Global Communities and staff.
Perform general clerical and administrative duties to support efficient office operations.
Carry out any other duties assigned by the HR & Administration Coordinator, Project Manager, or supervisor in support of project objectives and organizational operations.
Job Requirements
Qualifications
Diploma or higher education in Management, Secretary or related field.
At least three years’ experience in office management/secretarial position, preferably with increasing responsibilities.
Core Competencies
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Ability to maintain confidentiality and manage records accurately.
Strong coordination, problem-solving, and multitasking abilities.
Why Join Us?
Be part of a mission-driven team making a tangible difference in Ethiopia’s agricultural sector.
Collaborate with diverse stakeholders and contribute to innovative, evidence-based development solutions.
Enjoy a dynamic and supportive work environment.
Global Communities is committed to being an equal opportunity employer- It is the policy of Global Communities to ensure equal employment opportunities for all individuals, without discrimination based on age, race, religion, color, national origin, sex, gender identity, sexual orientation, genetic information, political affiliation, marital status, veteran status, non-disqualifying physical or mental disability, membership or non-membership in an employee organization, personal favoritism, or any other non-merit factors, except where otherwise required or permitted by law.
How To Apply
Apply through Ethiojobs: THIS LINK
