Administrative Support Manager

Job Description

Position Title: Administrative Support Manager

Location: Head Office

Job Purpose

Administrative support manager is responsible for helping a business run smoothly and efficiently. Administrative support managers support the work environment of a business by observing what needs scheduling, maintenance, and coordination and take responsibility for much of the paperwork, policy, and office supervision.

Job Requirements

Key Responsibilities

• Forwards information by receiving and distributing communications, collecting, and mailing correspondence and copying information.

• Air ticket reservations (Email communications for travel arrangements and payment follow up)

• Hotel room reservation and car rental arrangements for guests coming for work or conferences (Email communications, Guarantee letter preparations and payments follow up)

• LOI and Application letters preparation for guests coming for work or conferences (Email communications and follow up)

• Support expats with transition

• Managing director’s calendar management and support upon request

• MT's expense settlement supporting with documents for their home items shipment (Communicating with movers)

• Preparing quarterly expense report for the managing director to be sent to the global office.

• MT's car PM follow up and arranging replacement.

• Following up on MT drivers leave request and arrange replacements.

• Follow up on Fireworks cleaning service and process payment.

• Supporting Administrative Assistant and receptionist.

• Oversee the maintenance of physical facilities and equipment.

• Manage the budget and financial resources of the organization.

• Monitor and maintain office suppliers.

• Support in arranging management meetings, and other general meetings as required to expected standard.

• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the organization accomplishments.

• Collaborate with other managers and stakeholders to achieve organizational goals and objectives.
   
  Job Requirements
  Education

• BA degree in administrative office Management, Secretarial Science, or related fields
  Experience and Skills

• 4-years’ experience in relevant work area

How To Apply

Interested and qualified candidates should submit their updated CV to blen.wondimu@ethiojobs.net. With a subject line of Administrative Support Manager.