Election Operation Planning Expert

Job Description

About the Job

Internal/ External Vacancy Announcement

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Election Operations Planning Expert position who meet the following requirements.

Required number:         One

Reports to:                     Head, Election Operation Department

Duty station:                  NEBE Head Quarter, Addis Ababa

Duration:                        Permanent

Salary:                             As per the organization salary scale

Job Summary

Election Operations Planning Expert is responsible for:

• Develop comprehensive election plans, and prepare monthly, quarterly, semi-annual, and annual reports and ensuring the effective execution of electoral activities.

• Conduct assessment in election areas and forward lessons.

• Conduct regular monitoring and evaluation activity.

• The Election Operations Planning Expert upholds ethical principles, ensures accurate data management, and contributes to efficient desk coordination.

Duties and responsibilities

• Preparation of election Operation plan and report

• preparation of election Operation schedule

• Prepare forms used for election execution

• Prepare voting papers and documents and monitors the purchase

• collaborating with the Head of Election Operations, supporting security measures

• Organizes information and documents from regional offices, zones, constituencies and polling stations for further Forecasting of operational activities

• Develop comprehensive election plans

• Collects information on public holidays during the election year, election preparation time, to prepare a timetable for to conduct election Operation.

• Prepares the Department’s TOR.

• Prepares quarterly, semi-annual, nine-monthly and annual report of the department

• Monitors and resolves complaints related to operational activities.

• Provides a detailed plan for procurement of election materials.

• Uphold ethical principles, including impartiality, transparency, and neutrality, in all election and referendum-related activities.

• Participate in the overall election processes and report according allocated positions.

Processes to manage and/or control

• Prepares and submits a draft election implementation schedule.

• Prepares detailed plans and budgets for the department used for election Operation and routine work.

• Prepares quarterly, semi-annual, nine-monthly and annual report of the department

• Prepares the Department’s TOR.

About You

Education and Work Experience:

• Masters or BA degree in Management, Economics, Law, Project Management, Business administration or public administration and other related fields

• 5 years for master’s or 7 years for BA

Training

• Project or program management

Knowledge:

• Strong understanding of electoral processes and regional operations.

• Reporting and documentation capabilities.

• Managing complex payrolls.

• Not a member of a political party.

Know-How (Skills) (Technical competencies):

• Strong knowledge of electoral processes, procedures, and legal frameworks.

• Excellent project planning and coordination skills.

• Familiarity with security protocols related to elections.

• Effective communication and collaboration abilities.

• Analytical thinking and problem-solving skills.

• Commitment to ethical standards and impartiality.

• Financial management skills for budget planning.

• Proficiency in election-related software and tools.

Behavioral competencies:

• Adaptability/ flexibility

• Team Player

• Conflict resolution

• Problem Solving

• Analytical thinking

• Collaborativeness

• Working under stressful conditions

Requirement Skill

Action planning

Attention to detail

Financial planning

Ability to plan and coordinate

How To Apply

Interested applicants are inivted to send non-returnable:

☞Application letter that explains why you fit for the post and updated CV, and Three work related referees;

☞Application letter & resume should be saved by full name of Applicants.

☞Only short-listed candidates will be contacted for further screening.

☞Those who are interested can only apply through the attached link       

     https://nebe-election.org/apply

within 10 days from this announcement.

Female candidates are encouraged to apply!