Executive Assistant

Job Description

The Executive Assistant to the CEO provides high-level administrative, coordination, and organizational support to the CEO. The role ensures effective management of the CEO’s schedule, communications, meetings, documentation, and follow-up activities while maintaining confidentiality and supporting smooth coordination between the CEO and the Executive Committee, employees, customers, partners, and other stakeholders.

Key Responsibilities

1. Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, correspondence, calls, and daily schedule.

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• Coordinate business travel, official engagements, events, and executive visits.

• Organize and maintain confidential documents, records, and filing systems.

• Prioritize and manage requests directed to the CEO.
  2.Meeting & Follow-up Coordination

• Coordinate internal, external, and executive meetings, including agendas, minutes, presentations, and briefing materials.

• Track decisions, assignments, deadlines, and action points, and follow up with responsible departments.

• Provide regular updates to the CEO on pending actions and assignments
  3. Communication, Reporting & Stakeholder Coordination

• Act as a liaison between the CEO and internal and external stakeholders, as applicable.

• Draft, review, and proofread correspondence, reports, presentations, and official communications.

• Ensure the CEO has timely access to relevant information and materials while maintaining confidentiality.
  4.Special Projects & Strategic Support

• Coordinate and follow up on projects assigned by the CEO and provide regular status updates.

• Assist in preparing presentations, reports, and materials for management and stakeholder meetings.

• Utilize productivity, reporting, and project management tools such as Microsoft Excel, Microsoft Planner, Microsoft 365, and other digital tools to organize information, track assignments, monitor progress, and support effective follow-up.

• Plan, organize, and prioritize multiple tasks and assignments effectively to ensure timely completion of activities.

• Work effectively under pressure, manage competing priorities, and maintain attention to detail in a fast-paced environment.

• Demonstrate flexibility and adaptability to changing priorities, urgent requests, and evolving business requirements.

Job Requirements

• Bachelor’s degree in Business Administration, Management, Marketing, Economics, Communications, or a related field.

• 3–5 years of relevant experience in executive assistance, personal assistance, office administration, or a similar role.

• Previous experience supporting a CEO, Managing Director, General Manager, or senior executive is preferred.

• Experience in a corporate or technology-oriented organization is an advantage.

How To Apply

Interested applicants are encouraged to apply through the application form below:

[ https://forms.gle/TzprL7GpK9NtsHoS7 ]

Only shortlisted candidates will be contacted.