Executive Assistant

Job Description

1. Job summery

An Executive Assistant Manages daily operations, organizing complex schedules, and acting as a primary liaison between the executive team, internal staff, and external stakeholders

Core Responsibilities

Executive & Operational Support

• Calendar Management: Manage a complex CEO calendar, avoiding scheduling conflicts and prioritizing urgent plant or supplier meetings.

• Gatekeeping: Screen and direct incoming calls, emails, and visitors, acting as the primary point of contact for the executive office.

• Travel Logistics: Arrange domestic and international travel, and accommodations for executive visits.

Reporting & Data Management

• Documentation: Draft, review, and edit official correspondence, memos, and highly confidential business documents.

• Report Preparation: Compile and format data related to food safety metrics, production yields, supply chain logs, and financial performance.

• Meeting Coordination: Schedule executive, board, and departmental meetings; prepare agendas; take accurate meeting minutes; and track action items to completion.

Stakeholder & Cross-Functional Liaison

• Internal Communication: Serve as a bridge between the CEO, Plant Managers, QA (Quality Assurance) teams, Finance, HR and other departments.

• External Relations: Coordinate with raw material suppliers, government regulatory bodies (e.g., the Ethiopian Food and Drug Authority), logistics partners, and international clients.

Job Requirements

Qualifications & Skills

• Bachelor’s degree in Business Management, Marketing management, Administration, or a related field.

• 2 years of experience as an Executive Assistants or in a similar role.

• Familiarity with different task or project tools.

• Excellent attention to detail and organizational skills.

• Excellent verbal and written communication and collaboration skills.

• Experience working in manufacturing set up.

• Proficiency in Microsoft Office software.

How To Apply

Interested and qualified candidates can send their CV through email adress : D.hr_admin@cerealiabiscuits.com or they can apply in person within 10 working days from the date of this vacancy announcment in the following Adress

Kaliti Food S.C. around Kaliti St. Gebreal Church, on the way to Debrezeit (approximately 200 meters).     Email: D.hr_admin@cerealiabiscuits.com