Job Description
About ATTA Trading PLC
ATTA Trading PLC is a premier Ethiopian General Contractor and diversified business enterprise specializing in high-rise building construction, MEP installations, interior finishing, international trading, and corporate development. As we continue to scale our operations, we are seeking a highly articulate, organized, and proactive Executive Assistant to provide seamless, high-level administrative and strategic support to our Chief Executive Officer.
This position offers a high-visibility opportunity to work directly alongside corporate leadership, managing critical operations within a fast-paced, multicultural business environment.
Position Summary
Reporting directly to the CEO, the Executive Assistant serves as the primary administrative engine and primary point of contact for the CEO’s office. You will streamline executive workflows, manage high-priority internal and external communications, prepare strategic reports, coordinate complex travel and event logistics, and oversee action-item execution.
The ideal candidate possesses exceptional organizational judgment, impeccable discretion, and the capacity to deliver precise results under pressure.
Job Requirements
Education
Bachelor’s Degree in Business Administration, Management, Secretarial Science, Office Administration, Public Relations, or with closely related field of study
Experience
4- 6 years of direct experience as an Executive Assistant, Personal Assistant, or Senior Administrative Coordinator supporting C-level Executives or senior business leaders.
Prior experience within construction, engineering, international trading, or multinational corporate setups is strongly preferred.
Location: Head Office, Addis Ababa, Ethiopia
Employment Type: Full-Time | Permanent
Department: Executive Office
Duties & Responsibilities
Calendar & Workflow Management: Proactively manage and optimize the CEO’s daily schedule, prioritization, appointments, and meeting pipelines.
Executive Communication & Liaison: Draft, review, and handle executive correspondence, emails, and phone inquiries; serve as a professional liaison between the CEO, internal department heads, corporate partners, consultants, and government institutions.
Documentation & Reporting: Prepare high-quality business reports, executive presentations, meeting agendas, and formal minutes.
Confidentiality & Compliance: Safeguard sensitive corporate, legal, financial, and personnel information with strict confidentiality.
Event & Meeting Logistics: Plan and execute board sessions, executive meetings, and strategic planning retreats, including briefing materials and logistically sound arrangements.
Travel & Operations Logistics: Oversee comprehensive domestic and international travel logistics, including flight itineraries, accommodation, visa processes, and ground transport for the CEO and visiting international partners.
Task Tracking & Project Support: Monitor company-wide action items delegated by the CEO, ensure timely operational follow-up, and support key corporate initiatives as assigned.
Skills & Competencies
Technical Proficiencies
Microsoft Office 365 Suite: Advanced proficiency in Word, Excel, PowerPoint, and Outlook.
Collaboration & Management Tools: Hands-on experience with MS Teams, Zoom, SharePoint, OneDrive, Asana, Trello, or enterprise ERP systems.
Business Writing: Superior command of corporate English written and verbal communication.
Language Advantage (Preferred)
Core Competencies
High emotional intelligence (EQ), diplomacy, and sound judgment
Outstanding time management and multi-tasking capabilities
Strict adherence to absolute confidentiality and professional ethics
Strong problem-solving mindset with high attention to detail
What We Offer
Competitive Compensation: Attractive salary package negotiable based on experience and capability.
Professional Growth: Direct exposure to strategic business operations and high-level corporate decision-making.
Multicultural Workplace: A dynamic, collaborative working environment with international exposure.
How To Apply
Interested and qualified applicants who meet the above minimum criteria are invited to submit their updated Curriculum Vitae (CV), tailored cover letter, copies of relevant academic credentials and work experience certificates via email attatradingplc@gmail.com with a subject line "Executive Assistant- CEO"
Only shortlisted candidates meeting the minimum qualifications will be contacted for written assessments and interviews.
