Executive Secretary

Job Description

1. Main duties and responsibilities

Under the general direction and supervision of the Chief Executive Officer, maintain the diary and arrange the Chief Executive Officer appointments as necessary. Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources. Screen and respond to all incoming telephone calls and take action as appropriate. Receive incoming letters and submit to the Chief Executive Officer; Maintain confidential executive records and important documents, Avoid unauthorized disclosure of information or decisions, distribute letters/any other material to concerned bodies as directed by the Chief Executive Officer.

Specific duties & responsibilities

• Perform daily secretarial & office administrative matters. 

• Maintain the diary and arrange the Chief Executive Officer appointments as necessary.

• Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources.

•  Screen and respond to all incoming telephone calls and take action as appropriate.

• Receive incoming letters and submit to the Chief Executive Officer; distribute letters/any other material to concerned bodies as directed by the Chief Executive Officer.

• Draft routine correspondence for approval and signature by the Chief Executive Officer.

• File all documents and maintain the office filing system and all personnel records.

• Follow up of the implementation of the routine decisions made by the Chief Executive Officer.

• Organize & make arrangements for weekly, monthly and other periodic meetings in the Chief Executive Officer office

• Operate standard office equipment such as Computers, photocopiers, Fax’s, etc.

• Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.

• Maintain and use stationary materials economically.

• Perform other related duties as assigned.

Job Requirements

• Education: BA in Secretarial Science and Office Management 

• Work Experience: 6 Years and/or above Related Experience

How To Apply

Apply through Ethiojobs: THIS LINK