Executive Secretary

Job Description

Job Summary

The Office Secretary / Executive Assistant will provide administrative and secretarial support to senior management, ensuring the smooth and efficient coordination of daily office activities. The role involves managing executive schedules, organizing meetings, preparing official correspondence and reports, maintaining records, and handling confidential information. The successful candidate should demonstrate excellent communication, organizational, time-management, and coordination skills, along with a high level of professionalism and discretion.

Additional Advantages

• Previous experience supporting a General Manager, CEO, or senior executives.
• Excellent interpersonal and customer service skills.
• Ability to prepare meeting minutes and executive reports.
• Strong follow-up and coordination skills.

Required Qualifications and Competencies

• Education: Bachelor’s Degree or Diploma in Secretarial Science, Office Management, Business Administration, Management, or a related field.
• Work Experience: Minimum of 4 years of relevant work experience in secretarial or executive assistant positions.
• Language Skills: Excellent reading, writing, and speaking abilities in English. Amharic and/or other local languages are an added advantage.
• Letter Writing: Excellent ability to prepare, draft, edit, and respond to formal letters, business correspondence, reports, memos, and official documents.
• Communication: Excellent verbal and written communication skills.
• Computer Skills: Strong knowledge of Microsoft Word, Excel, PowerPoint, Outlook, email, and internet applications.
• Organization: Excellent skills in scheduling appointments, managing calendars, organizing meetings, and handling office activities.
• Confidentiality: Ability to handle confidential company information and sensitive documents with the highest level of professionalism.
• Professionalism: Smart, well-organized, disciplined, punctual, responsible, and detail-oriented.
• Time Management: Ability to prioritize tasks, work under pressure, and meet deadlines.
• Documentation: Experience in filing, record keeping, document preparation, and office administration.
• Personality: Positive attitude, problem-solving skills, initiative, and ability to work independently.