Property Administration Officer

Job Description

Job Summary

The Property Administration Officer is responsible for managing and safeguarding the organization's properties, assets, and facilities. The role involves maintaining accurate asset registers, coordinating asset tracking and inventory activities, overseeing facility maintenance, and managing lease agreements. The successful candidate will ensure proper documentation, efficient asset utilization, timely maintenance, and compliance with internal policies and national directives.

Key Responsibilities

• Maintain up-to-date registers for company property, equipment, furniture, tools, and facilities.
• Coordinate asset issuance, returns, transfers, barcoding, tagging, and periodic physical counts.
• Oversee building upkeep, facility repairs, service requests, and contractor coordination.
• Monitor lease agreements, renewals, negotiations, and operating cost records.
• Prepare periodic asset, discrepancy, and cost-utilization reports in line with internal policies or national directives.

Education

• BA Degree or Diploma in Management, Business Administration, Purchasing and Supply Management, or a related field.

Experience

• 2 years for BA Degree holders and 4 years for Diploma holders.

Required Skills

• Asset tracking, tagging, and physical inventory reconciliation.
• Record keeping for movable and immovable properties, title deeds, and contracts.
• Vendor and maintenance coordination.
• Proficiency in Microsoft Office, Excel, and database management.
• Good communication skills.