HR and Property Officer - Great Abyssinia PLC

Job Description

Position Overview / Scope of Role

The HR and Property Officer is responsible for supporting the implementation of human resource procedures and managing company property records, asset tracking, and related administrative activities. The role supports recruitment, employee documentation, attendance and leave administration, employee relations, and HR reporting while ensuring proper registration, allocation, safeguarding, and monitoring of company property and assets.

The position works closely with the HR and Property Administration Manager, department heads, and other relevant functions to maintain accurate records, ensure timely administrative support, and promote compliance with company policies and procedures.

Top Roles and Responsibilities

Human Resource Administration

• Maintain accurate and confidential employee records, personnel files, and HR databases.
• Support recruitment and selection, interview arrangements, onboarding, and orientation activities.
• Prepare and maintain employment contracts, employee letters, confirmation documents, and other HR-related correspondence as authorized.
• Track employee attendance, leave, overtime, and other employment-related records.
• Support payroll preparation by providing accurate and timely employee information to Finance.
• Follow up on probation reviews, performance appraisal documentation, and employee status updates.
• Assist in employee separation procedures, clearance documentation, and final personnel file updates.

Employee Relations and HR Support

• Support the implementation of HR policies, procedures, and workplace rules.
• Assist in documenting employee grievances, disciplinary cases, and other employee relations matters.
• Maintain proper records of warnings, investigations, employee communications, and related actions.
• Respond to routine employee inquiries and refer complex or sensitive matters to the HR and Property Administration Manager.
• Support employee engagement, welfare, training, and development activities.
• Maintain confidentiality and ensure the secure handling of employee information.

Property and Asset Management

• Maintain and regularly update the company property and fixed-asset registers.
• Record asset acquisition, assignment, transfer, return, damage, loss, and disposal.
• Ensure company property is properly tagged, recorded, and assigned to responsible employees or departments.
• Conduct periodic physical verification of company assets and reconcile findings with available records.
• Follow up on missing, damaged, unreturned, or improperly utilized company property and report discrepancies.
• Maintain signed asset handover and return documents for employees and departments.
• Support the proper documentation of company property movements and ensure required approvals are obtained.

Facilities and Administrative Support

• Follow up on the condition, maintenance, and proper use of office facilities, furniture, equipment, and other administrative resources.
• Coordinate routine maintenance requests and report facility-related problems to the responsible manager or technical team.
• Monitor the availability of office supplies and other administrative items and support stock recordkeeping.
• Assist in coordinating cleaning, security, transport, and other administrative services as assigned.
• Support the proper use, care, and safeguarding of company premises and administrative assets.

Reporting and Documentation

• Prepare periodic HR, property, and administrative reports as required.
• Maintain organized records of employee files, asset registers, handover forms, maintenance requests, and related documents.
• Support audits and physical asset verification exercises by providing accurate records and supporting documentation.
• Follow up on outstanding employee documents, asset returns, and administrative requests.
• Identify record discrepancies and report them promptly for corrective action.

Coordination and Compliance

• Coordinate with the HR and Property Administration Manager, Finance, Procurement, Stores, department heads, and other relevant functions.
• Ensure HR and property records are maintained in accordance with company procedures and applicable requirements.
• Follow approved procedures for employee documentation, asset allocation, transfers, and returns.
• Escalate significant HR, property, security, or administrative issues to the immediate supervisor.
• Perform other related duties as directed by the immediate supervisor.

Qualifications and Experience Required

Educational Qualification

• Bachelor’s Degree in Human Resource Management, Management, Business Administration, Public Administration, or a related field.
• Additional training in property management, asset administration, or general administration is an advantage.

Experience

• Minimum 3 years of relevant work experience in HR administration, property or asset management, general administration, or related functions.
• Practical experience in employee recordkeeping, HR documentation, asset registration, physical verification, and administrative reporting.
• Experience in manufacturing, trading, FMCG, or other operational business environments is an advantage.

Critical Criteria / Skills to Be Successful in This Role

• Good knowledge of HR administration and employee documentation.
• Strong asset registration, tracking, and recordkeeping skills.
• High attention to detail and accuracy.
• Good organizational, coordination, and follow-up skills.
• Proficiency in MS Office, particularly Excel, and electronic recordkeeping.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong integrity, accountability, and respect for company procedures.
• Ability to manage multiple assignments and meet deadlines.

We invite qualified and motivated candidates to apply for our open positions at Great Abyssinia Group. Interested applicants are requested to submit their Application Letter and CV as a single PDF document to corporate-hr@greatabyssinia.com. Please clearly indicate the position you are applying for in the subject line of your email.

We sincerely appreciate your interest in joining Great Abyssinia Group. Due to the high volume of applications received, only shortlisted candidates will be contacted for the next stage of the recruitment process.

Thank you for considering a career with Great Abyssinia Group. We look forward to reviewing your application.