Job Description
Purpose of the Role
The School Administration Coordinator supports the smooth daily administration of Brana Play School. The primary focus is student and staff records, parent communication, documentation, reception, schedules, and office organization.
The coordinator is also cross trained in purchasing, receipts, expense recording, and inventory so they can provide full office support to the Finance & Purchasing when needed and ensure continuity of office operations.
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Key Responsibilities
Administration & Records
Maintain organized student and staff files.
Maintain student and staff attendance records.
Prepare and update forms, lists, letters, labels, certificates, and school documents.
Maintain physical and digital filing systems.
Keep calendars, contact lists, schedules, and administrative information updated.
Maintain confidentiality of school records.
Students, Parents & Staff
Maintain student and parent information.
Support registration and new-student administration.
Maintain emergency contacts, authorized pickup, allergy, and important student information.
Assist parents with routine administrative questions.
Support parent communication and Toddle administration.
Maintain staff files, attendance, leave records, schedules, and duty lists.
Support recruitment and new-staff onboarding.
Office & Reception
Maintain an organized and professional school office.
Answer routine telephone, email, parent, and visitor inquiries.
Support printing, photocopying, scanning, and document preparation.
Monitor administrative deadlines and follow up on assigned tasks.
Coordinate office needs with leadership and teachers.
Events & School Activities
Support Meet the Teachers Day, parent meetings, concerts, exhibitions, celebrations, and other school events.
Prepare lists, labels, signs, programs, certificates, and event materials.
Support event setup and administrative logistics.
Backup Finance & Purchasing Support
When required, the coordinator must be able to:
Process approved purchasing requests.
Purchase approved school supplies.
Collect and organize receipts.
Record basic expenses.
Support petty cash documentation.
Update basic purchasing and expense records.
Monitor supplies and inventory.
Communicate with vendors and follow up on deliveries.
Job Requirements
Required Skills & Qualities
Strong organization and attention to detail
Good written and verbal English
Good Microsoft Word and Excel skills
Strong communication and customer-service skills
Ability to manage multiple tasks and deadlines
Professional, dependable, and trustworthy
Strong follow-through and accountability
Ability to maintain confidentiality
Willingness and ability to learn both office positions
How To Apply
Interested and qualified applicants can apply through ethiojobs and this email address branaplayschool@gmail.com
