Secretary

Job Description

Company Snapshot

MIDROC Construction Ethiopia PLC, established in 1996 and a subsidiary of MIDROC Investment Group, is a leading civil engineering company based in Addis Ababa, Ethiopia. The company has played a significant role in the country’s infrastructure development, with a diverse portfolio that includes the construction of luxurious five-star hotels, referral hospitals, high-rise buildings, international conference halls, industrial facilities, roads, airport infrastructures, and stadiums. MIDROC Construction is dedicated to delivering high-quality projects that adhere to international standards, contributing to Ethiopia’s urbanization and overall development.

The Opportunity

Role Overview:  

Key Impact:

Key Performance Indicators

• Timely and accurate preparation of correspondence and meeting minutes.
• Effective calendar, meeting, and appointment coordination.
• Accuracy and accessibility of filing and correspondence registers.
• Timely follow-up of assigned actions and requests.
• Confidentiality and compliance with office procedures.

What You’ll Do

Key Responsibilities:

Task Breakdown: 

• Manage the project office calendar, appointments, meetings, and routine correspondence.
• Prepare meeting agendas, minutes, letters, memos, and other documents accurately and on time.
• Receive, register, route, and track incoming and outgoing correspondence.
• Maintain organized physical and electronic filing systems and protect confidential information.
• Coordinate meeting logistics, visitors, travel arrangements, and office supplies as assigned.
• Follow up on meeting actions and deadlines and provide administrative support to project management.

Collaboration & Reporting:

• Department: Project Administration / Secretariat
• Reports To: Project Manager / Project Office Head

What We’re Looking For

Experience:

Years of Experience: 3–5 years of relevant secretarial or administrative experience

Relevant Experience: construction-project experience is an advantage.

Skills:

Technical Skills: Document preparation, filing, and office software proficiency.

Soft Skills:

• Professional written and verbal communication.
• Organization, time management, and attention to detail.
• Discretion, confidentiality, and professional conduct.
• Coordination, customer service, and teamwork.

Education & Certifications

Educational Requirements: Diploma or bachelor’s degree in Secretarial Science, Office Administration, Business Administration, or a related field. 

Additional Information

• Salary: We offer a competitive salary As per company salary scale.
• Benefits: As per company HR policies and applicable law.
• Work Location: This position is based at Bahir Dar and other projects out of Addis Ababa
• Contract Type: This position is Contract, subject to the approved employment agreement.

Application Instructions

How to Apply: Interested and qualified candidates are invited to submit their applications via Telegram at  0911207433 or in person.

In-Person Application Location: at the MIDROC Construction Head Office, Mekanisa Abo church next to Queens Supermarket Ethic Agriceft Building Ground Floor Human Resource Administration

Additional Materials: Interested applicants should submit the following documents:

• Updated curriculum vitae (CV).
• Cover letter demonstrating suitability for the position.
• Scanned/Copies of relevant educational certificates and professional qualifications.
• Evidence of relevant work experience and professional certifications, where applicable.
• Names and contact details of three professional referees

Date of Registration:  before October 26, 2026.

Selection Process: Please note, Only shortlisted candidates will be contacted for further assessment.

Vacancy Number: MCE/FORM/5/348

Important Application Notice:

• Applicants are advised to carefully review the requirements and responsibilities of each position before applying.
• Please indicate “Job Positions” in the subject line of the application..