Secretary And Documentation

Job Description

JOB SUMMARY

The Secretary and Documentation Officer is responsible for providing secretarial and administrative support through proper management, handling, filing, and retrieval of organizational correspondence and documents. The role also involves maintaining confidential personnel records, distributing incoming correspondence to relevant departments, and ensuring the safe and organized management of office equipment and materials.

JOB DESCRIPTION

• Takes proper care of the computer and typewriter assigned for work, as well as other consumable and non-consumable items located in the office.
• Maintains personnel files while ensuring their strict confidentiality.
• Delivers correspondence retrieved from the registry/archives section to the relevant department.
• Delivers confidential correspondence received from various institutions to the relevant department.
• Files incoming and outgoing correspondence, as well as other reports and documents, in an appropriate manner, and retrieves them when requested.
• Carefully files documents that are required to be kept within the organization.
• Receives reports, correspondence, and minutes of meetings, and files them appropriately.

REQUIREMENTS & QUALIFICATIONS

• Education: BA degree in Management/Public Administration, Accounting, Business Administration, or a similar field.
• Work Experience: 2 years of relevant work experience.