Secretary & Office Coordinator

Job Description

VACANCY ANNOUNCEMENT

MINDA BUSINESS GROUP

Minda Business Group invites qualified and experienced candidates to apply for the following positions. Successful candidates will contribute to the company's coffee quality operations, vehicle and spare-parts sales, and office administration.
Salary: Negotiable based on qualifications and experience

Quantity: one

Secretary & Office Coordinator

Location: Addis Ababa, Ethiopia
Employment Type: Full-Time
Reports To: General Manager / HR Lead

Key Responsibilities

• Welcome visitors, clients, and business partners and direct them to the appropriate personnel.

• Handle incoming calls, receive correspondence, and direct communications to the relevant departments or individuals.

• Prepare business letters, routine invoices, proformas, and other office documents accurately.

• Maintain organized physical and electronic filing systems and ensure proper document management.

• Coordinate appointments, manage schedules, arrange meeting rooms, and prepare meeting materials.

• Record meeting minutes and follow up on assigned action points when required.

• Monitor office supplies and coordinate office logistics to support daily administrative operations.

• Handle company correspondence and confidential documents with discretion.

Job Requirements

Qualifications and Experience

• Diploma or Bachelor's Degree in Secretarial Science, Office Administration, Business Management, or a related field.

• Minimum 1–3 years of relevant experience in secretarial support, office administration, or a similar role.

• Good command of spoken and written English and Amharic.

• Proficiency in Microsoft Word, Excel, email, and other standard office applications.

• Good typing, document preparation, filing, and record-keeping skills.

• Strong organizational, communication, time-management, and interpersonal skills.

• Ability to handle multiple tasks, work independently, and maintain confidentiality.

How To Apply

Interested and qualified applicants should submit the following documents:

• Updated CV

• Educational credentials and relevant certificates

Application Methods

1. In-Person Submission

Minda Business Group Head Office
Sarbet Roundabout, Elilita Luxury Real Estate, 2nd Floor
Addis Ababa, Ethiopia

1. Email Submission

Email: mindahr2019@gmail.com

Applicants submitting their applications by email must clearly state the specific position title in the email subject line.

Application Deadline: November 20.2026

Only shortlisted candidates will be contacted for interviews.