Senior Executive -Store

Job Description

Company Overview

Kadisco Paint and Adhesive Industry S.C., formerly known as Kadisco Chemical Industry PLC, is a privately owned company located in the Akaki Kality Industrial Zone of Addis Ababa, Ethiopia. The company's history dates to the late 1960s, when it started as a small automotive parts dealership operating in one of the busiest commercial areas of Addis Ababa.

In 1979, the company was officially registered as a manufacturer of adhesives and glue. Over the years, Kadisco expanded its operations and gradually developed into one of Ethiopia's leading paint manufacturers, diversifying its product portfolio and strengthening its market presence.

In February 2015, Asian Paints Ltd. acquired a 51% stake in Kadisco Paint and Adhesive Industry S.C., and the company subsequently became known as Kadisco Asian Paints. Asian Paints is India's leading paint company and the second-largest paint company in Asia. The company has built a strong reputation for professionalism, innovation, rapid growth, and creating long-term shareholder value.

Asian Paints operates in several countries across Asia, the Middle East, and Africa, with 26 paint manufacturing facilities worldwide and a presence in more than 65 countries, serving millions of customers across the globe.

Today, Kadisco Asian Paints produces a comprehensive range of paints and coatings for the decorative, construction, industrial, and automotive sectors. The company also manufactures wood and concrete lacquers, as well as adhesives serving the wood, furniture, and leather industries, contributing significantly to Ethiopia's manufacturing sector and economic development.

Job Summary

The Senior Executive -Store is responsible for the end-to-end management of plant store operations, including raw materials for paint production, packaging materials, finished goods, inventory control, SAP transactions, dispatch activities, vehicle coordination, documentation, and supervision of Store employees. The position ensures the availability, accuracy, safety, and proper movement of all materials and finished products.

Major Roles and Responsibilities

1. Raw Material Management

• Manage the receipt, storage, issuance, and control of all raw materials used for Paint Production.
• Verify received materials against Purchase Orders, delivery documents, quantities, and specifications.
• Ensure proper identification, labeling, storage, and segregation of materials.
• Ensure timely issuance of raw materials to Production based on authorized requests.
• Monitor stock levels and promptly report shortages, excess stock, and slow-moving materials.

2. Packaging Material Management

• Manage all packaging materials, including containers, cans, drums, cartons, labels, and other packing materials.
• Ensure accurate receipt, storage, issuance, and recording of packaging materials.
• Coordinate with Production and Supply Chain teams to ensure packaging materials are available according to the production plan.
• Control damages, shortages, and unnecessary wastage of packaging materials.

3. Finished Goods Management

• Manage the receipt of finished goods from Production and ensure quantities are properly recorded.
• Ensure finished goods are correctly stored according to product type, batch, and storage requirements.
• Maintain accurate physical and system stock balances.
• Ensure proper stock rotation and organized storage of finished goods.
• Coordinate the timely release of finished goods for dispatch.

4. SAP and Inventory Recording

• Ensure all receipts, issues, transfers, returns, and dispatch transactions are properly recorded in SAP.
• Maintain accurate and timely inventory data in SAP.
• Regularly reconcile physical stock with SAP/system balances.
• Investigate stock variances and report discrepancies to the reporting Manager.
• Ensure all Store transactions have proper supporting documentation.

5. Dispatch Management

• Manage and coordinate the end-to-end dispatch process for finished goods.
• Ensure products are picked, checked, loaded, and dispatched according to approved sales/delivery documents.
• Verify quantities and product details before loading.
• Coordinate with Sales, Supply Chain, Finance, Security, and other departments concerned with smooth dispatch operations.
• Ensure timely dispatch and minimize delays in vehicle loading.

6. Dispatch Vehicle Coordination

• Coordinate vehicles/trucks assigned for finished goods dispatch.
• Organize vehicle movement and loading schedules according to dispatch priorities.
• Ensure vehicles are ready and properly positioned for loading.
• Coordinate with drivers and transport/service providers to minimize waiting time and delivery delays.
• Monitor vehicle loading and ensure documentation is completed before vehicles leave the plant.

7. Stock and Inventory Control

• Maintain accurate stock records for raw materials, packaging materials, and finished goods.
• Conduct regular physical stock counts and participate in monthly, quarterly, and annual inventory counts.
• Reconcile physical stock against SAP records.
• Identify and report damaged, expired, obsolete, slow-moving, and non-moving stock.
• Investigate inventory discrepancies and support corrective actions.
• Maintain appropriate stock control practices to minimize losses and inventory variance.

8. Store Organization and Safety

• Ensure materials and finished goods are stored in an organized, safe, and easily traceable manner.
• Maintain proper housekeeping and cleanliness of Store and warehouse areas.
• Ensure compliance with company EHS, fire safety, and material-handling requirements.
• Ensure proper stacking and storage to prevent product damage and workplace accidents.
• Coordinate with EHS and other departments concerned with Store safety requirements.

9. Documentation and Reporting

• Maintain all Store documents, including GRNs, issue notes, transfer documents, return notes, delivery documents, and dispatch records.
• Prepare daily, weekly, and monthly Store and inventory reports.
• Report stock availability, shortages, variances, damages, and other Store-related issues to management.
• Ensure proper filing and traceability of Store documents for audit purposes.

10. Team Supervision

• Supervise and manage the current Storekeepers and Store support employees.
• Assign daily activities and responsibilities to Store team members.
• Monitor employee performance, attendance, discipline, and productivity.
• Provide guidance and on-the-job support to Store staff.
• Ensure employees follow Store procedures, SAP processes, safety requirements, and company policies.
• Coordinate manpower based on receiving, production, inventory, and dispatch workload.

11. Cross-Functional Coordination

• Work closely with Production, Procurement, Supply Chain, Sales, Finance, Quality, EHS, Security, and HR.
• Coordinate material requirements with Production to avoid interruptions due to stock shortages.
• Support Finance during inventory reconciliation and stock verification.
• Support internal and external audits by providing accurate inventory records and supporting documents.

Key Accountability Areas

The Senior Storekeeper will be primarily accountable for: