Job Description
Job Title: Senior Procurement Officer (SPO)
Department: HR and Operations
Reporting to: HR and Operations Manager
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Main Purpose:
The Senior Procurement Officer will be responsible to support sourcing and procurement of Goods, Works and Services in the most cost effective & timely manner and ensure Procurement procedures and instructions are followed.
Main Duties and Responsibilities:
Preparing plans for the purchase of equipment, services, and supplies.
Managing inventories and maintaining accurate purchase and pricing records.
Conducts a supply market analysis periodically to identify the potential supply risks and opportunities and assist in the development of specific supply strategies
Conducts quarterly market price surveys for major categories of goods and services procured by HfJ and establish price database
Compiles and implements a procurement plan
Receives, examines and processes requisitions; Prepare bid documents, including invitation to bids, tender documents, request for proposal, contract/purchase orders in line with the organization’s policy, procedure, and formats and places orders with appropriate or prequalified bidder(s).
Reviews and analyses all purchases to ensure justification exists and policy is followed, and award is made to the lowest priced technically responsive bidder
Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and internal users/departments
Analyses purchasing trends to determine if a location wise purchases or country wide contract would benefit the Organization
Coordinates with the requisitioning department to obtain required information and/or documents necessary for processing any procurement
Monitor and co-ordinate deliveries of items from suppliers to ensure that all items are delivered on time
Follow and enforces HfJ's procurement policies and procedures and performs close follow up on procurement process
Work closely with the Finance & Admin in preparing budgets, cost analyses, and reports.
Report & Update Finance & Admin Director with ongoing purchases and stock status
Overseeing and supervising employees and all activities of the purchasing and store department.
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
Job Requirements
Education:
Experience:
Minimum 6 years’ progressive experience in similar positions, with supervisory level.
Professional experience with INGOs/NGOs and/or international experience is a plus; interest in the humanitarian field is preferred.
Soft Skills:
Technical Skills:
Organized, Attention to details and cautious
Computer literacy in Microsoft word and Excel
Good written and verbal communication skills in English and Amharic
Ability to be organised, meet deadlines,
Ability to work within a team
How To Apply
Application Instructions:
Hope for Justice Ethiopia kindly invites qualified and interested candidates to apply for the position of Senior Procurement Officer.
To apply, please submit your application letter and CV as a single PDF or Word document. Ensure the subject line of your email clearly states Senior Procurement Officer: Applications should be sent to: hr.admin.et@hopeforjustice.org
In your application, kindly include the following:
Please be advised that, due to the anticipated high volume of applications, Hope for Justice reserves the right to close the vacancy earlier than the advertised deadline. Hope for Justice promotes diversity in the workplace. Regardless of age, marital status, ethnicity, sex, color, country of origin and religion. Hope for Justice evaluates all applicants solely based on their merits.
HFJ has zero tolerance for safeguarding violations. Protection from all forms of abuse is everyone’s responsibility, and all staff are required to adhere to the Code of Conduct. All staff must ensure that they understand and act following this clause.
Successful candidates will be asked to bring a Certificate of Good Conduct from the Crime Investigation Bureau.
Please write the position title Senior Procurement Officer the subject line.
Female Applicants are encouraged to apply
Closing Date: September 3, 2026
Only shortlisted candidates will be contacted for assessment.
