The Senior Property Administration Officer manages, monitors, and safeguards company properties and assets, ensuring their proper use, maintenance, and documentation in line with company policies and procedures.
Maintain an up-to-date register of company properties, including buildings, land, vehicles, equipment, furniture, and other fixed assets.
Ensure proper identification, registration, documentation, and tagging of company properties.
Monitor the use, condition, and location of assets, and report losses, damage, misuse, or unauthorized transfers.
Conduct periodic physical inspections and verification of properties, and reconcile findings with asset records.
Coordinate the allocation, transfer, handover, and return of properties between departments and branches.
Maintain ownership documents, lease agreements, insurance records, maintenance records, and other relevant files.
Follow up on property maintenance, repairs, and renovation in coordination with the concerned departments.
Monitor the expiry and renewal of property-related agreements, licenses, registrations, and insurance policies.
Support the preparation and implementation of property management plans, asset utilization reports, and periodic inventory reports.
Identify idle, under-used, damaged, or obsolete properties and recommend appropriate action to management.
Ensure company properties are used economically, securely, and in line with approved procedures.
Coordinate with Finance, Procurement, Maintenance, Legal, and branch offices on property-related matters.
Support the proper recording, transfer, disposal, and write-off of assets in line with approved procedures.
Prepare periodic reports on property status, utilization, maintenance needs, and outstanding issues.
Perform other related duties assigned by the immediate supervisor.
Location: Lemi & Adama (1 each)
Bachelor's degree in property management, asset management, logistics and supply chain management, management, accounting and finance, or a related field.
Minimum of 3 years of relevant experience in property administration, fixed asset management, inventory control, or asset management.
Strong experience using ERP systems (e.g., Odoo, Microsoft Dynamics 365 Business Central, Oracle).
Experience managing properties and fixed assets across multiple branches, transport operations, warehouses, garages, and head-office facilities is an advantage.
Good understanding of property registration, asset control, physical verification, documentation, and utilization monitoring.
Proficiency in Microsoft Excel, Word, and asset management systems.
Ability to maintain accurate records, reconcile asset registers, identify discrepancies, and prepare reports.
Good written and verbal communication, coordination, and reporting skills.
Integrity, accountability, attention to detail, organizational ability, problem-solving, and teamwork.
