Spare Parts & Raw Materials Purchasing Officer

Job Description

JOB DESCRIPTION
Position: Spare Parts & Raw Materials Purchasing Officer
Department: Procurement / Supply Chain
Workplace: Dukem

Salary: Negotiable / Based on Agreement

Reports To: Factory Manager
1. Job Purpose
The position ensures that required materials and spare parts are purchased at the right quality, quantity, price, and delivery time to support uninterrupted production and efficient factory operations.
2. Key Responsibilities
Review purchase requisitions and verify specifications, quantities, part numbers, BOMs, and technical requirements.
- Source and evaluate reliable local and international suppliers.
- Request quotations and prepare detailed price and technical comparison sheets.
- Negotiate competitive prices, payment terms, warranties, discounts, and delivery schedules.
- Prepare and process Purchase Orders (POs) according to company procedures and approval

   requirements.
- Follow up and expedite outstanding purchase orders to ensure timely delivery.
- Coordinate closely with Production, Maintenance, Warehouse, Finance, and Logistics

   departments.
- Ensure proper matching of PO, GRN/receiving documents, and supplier invoices before

   payment.
- Monitor stock levels, minimum stock, reorder points, and critical spare parts.
- Identify alternative suppliers and equivalent spare parts to minimize production interruptions.
- Support urgent procurement requirements during machine breakdowns and production

   emergencies.
- Maintain an updated supplier database and supplier performance records.
- Monitor supplier quality, delivery performance, pricing, and service.
- Ensure purchasing activities comply with Robit International Business Group PLC policies and

   procedures.
- Prepare regular purchasing, pending-order, supplier-performance, and cost-saving reports.
- Maintain proper procurement documentation and records for audit and management review.
- Continuously identify opportunities to reduce purchasing costs and improve procurement

. Qualifications and Requirements
- Bachelor's Degree or Level 3 or 4 in Procurement, Supply Chain Management, Logistics,

   Business Administration, Mechanical Engineering, Industrial Engineering, or a related field.
- Minimum 2–3 years of relevant purchasing/procurement experience, preferably in a

   manufacturing or industrial environment.
- Good knowledge of mechanical and electrical spare parts, raw materials, industrial

   consumables, and production materials.
- Ability to understand technical specifications, equipment manuals, drawings, and Bills of

   Materials (BOMs).
- Experience using ERP, procurement, and inventory management systems; SAP experience is an  

   advantage.

• Strong supplier negotiation and relationship-management skills.
• Good analytical, communication, coordination, and problem-solving abilities.
• Ability to work under pressure and respond effectively to urgent factory requirements.
• CIPS or other professional procurement certification is an advantage.

1. Key Performance Indicators (KPIs)

• On-time delivery of purchased materials and spare parts.
• Procurement cost savings and cost control.
• Supplier quality and performance.
• Availability of critical spare parts and raw materials.
• Reduction of production downtime caused by material shortages.
• Purchase order processing efficiency.
• Compliance with procurement procedures and approval requirements.
• Accuracy of purchasing documentation and records.
• Effective supplier development and alternative sourcing.

5 Core Competencies

• Procurement and sourcing
• Supplier negotiation
• Technical purchasing
• Inventory management
• ERP/SAP knowledge
• Cost analysis
• Planning and follow-up
• Problem-solving
• Communication and teamwork
• Integrity and accountability
• Ability to work effectively in a manufacturing environment

How to Apply

• Interested and qualified candidates should submit their CV and relevant credentials through the recruitment process specified by Robit International Business Group. The applicant should submit physically or through email:  robitmk@ethionet.et
• Application Deadline: Applicants may apply within 10 consecutive working days from the

date this announcement is issued.

Robit International Business Group PLC Head Office, Bole Africa Avenue, near Bole Printing Press, Ababa, Ethiopia

Telephone: 011-552-77-77 / 011-552-48-03

For Further Information: +251 903 321 111

Only shortlisted candidates will be contacted

Only shortlisted candidates will be contacted