Tender identification: Search for and identify relevant tender opportunities from government institutions, NGOs, private companies, and other organizations.
Tender analysis: Review tender documents, eligibility requirements, specifications, deadlines, and evaluation criteria.
Tender preparation: Coordinate the preparation of technical, financial, administrative, and supporting documents required for tender submissions.
Bid submission: Ensure tenders are completed accurately and submitted before the specified deadline.
Registration management: Register the company with government agencies, clients, contractors, suppliers, and relevant procurement portals.
License and certificate management: Monitor the validity and renewal dates of business licenses, certificates, tax documents, registrations, and other required credentials.
Document control: Maintain an organized and up-to-date database of company documents required for tenders and registrations.
Compliance: Ensure all tender and registration activities comply with applicable laws, regulations, and organizational procedures.
Coordination: Work closely with finance, technical, procurement, legal, and management teams to collect required information and documents.
Tender calendar: Maintain a schedule of tender deadlines, registration renewals, bid openings, and other important dates.
Communication: Communicate with clients, procuring entities, government offices, and other relevant organizations regarding tender and registration matters.
Follow-up: Track submitted tenders and registrations and follow up on results, clarifications, missing documents, and additional requirements.
Tender records: Maintain records of submitted bids, awards, unsuccessful bids, contracts, and reasons for disqualification where available.
Reporting: Prepare regular reports for management on upcoming tenders, submitted bids, registration status, and tender results.
Market research: Monitor procurement trends, potential clients, competitors, and new business opportunities.
Confidentiality: Protect sensitive company information, pricing, technical documents, and tender-related information.
Team leadership: Guide and supervise staff involved in tender preparation and registration activities, where applicable.
