1. Handles and routes incoming and outgoing correspondence, prepares letters, minutes and reports using word processor;

2. Maintains records of incoming and outgoing correspondence and mails of the office and   classifies and organizes the filing system of the office;

3. Answers telephone calls and provides information to callers, transfers calls or receives messages;

4. Greets visitors amicably, handles customers courteously and facilitates their needs without delay;

5. Compiles statistical data and applies MIS entries;

6. Forwards instructions, messages, reminders and circulars from the Auto Business Unit Manager’s  Office to concerned  work units;

7. Operates and handles facsimile and internet communications;

8. Checks out stationery and other supplies from the store and distributes same among the staff; 

9. Keeps  the confidentiality of office information;

10. Ensures the efficient handling and safe keeping of office machines and equipment;

11. Performs other related duties as required.

From recognized college/TVET Level IV /10+3/ diploma in Secretarial Science and Office Management/ Office Administration & Secretarial Technology/Secretarial Science and 4 years related work experience