icipe seeks to recruit a Programme Assistant. The position is tenable at the icipe Ethiopia Office. This is a two-year contract, renewable subject to continued position needs, funding for the position, and performance of the staff member. This is a nationally recruited position. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be contacted.

JOB PURPOSE: 

• To provide quality and efficient administrative support to all icipe’s project activities.

Specific Duties:

• Support the planning and organization of program activities, workshops, and training sessions.
• Handle accommodation and meeting room reservation at ILRI as well as other hotels in throughout the country. 
• Assist in processing travel advances, reimbursements, and per diem payments for staff and partners.
• Handle flight booking, managing itineraries, and ensuring all necessary travel documents are arranged and subsequently follow up boarding passes, are obtained from program participants or staff. Support in procurement of goods and services including obtaining quotations and preparing bid analysis.
• Raises requisitions on ERP system for travel advance, procurements and other payments and follow up the approval of procurements on the system.
• Facilitate goods and services supplied by the vendors and delivered to the user.
• Process payment requests, expense reimbursements, and vendor payment requests, ensuring compliance with icipe's financial and Procurement policies.
• Develops and maintain efficient filing systems and databases for print and electronic files/documents;

MINIMUM EDUCATION/ACADEMIC QUALIFICATION REQUIRED 

• Bachelor’s in business administration or related field.

MINIMUM RELEVANT PRACTICAL WORK EXPERIENCE REQUIRED: 

• Four (4)  years of work experience in relevant area.

MINIMUM PROFESSIONAL KNOWLEDGE/SKILL REQUIRED 

• Good analytical, organizational, planning and coordination skill; Experience in coordinating programmes with numerous partners
• Team player with good communication and coordination skills;

How To Apply

Applications will be accepted up to 10th October 2025. Interested applicants should submit: (a) cover letter; (b) detailed CV with names and addresses of 3 referees (including e-mail addresses, telephone numbers). Candidates are required to apply online through ethiobjobs.

Safeguarding Statement: icipe upholds a strict zero-tolerance policy against all forms of harassment, violence, abuse, neglect, and exploitation involving vulnerable persons, including children, youth, and vulnerable adults. All staff, collaborators, and partners working with or through icipe are required to read, understand, and fully comply with the organization’s safeguarding policy, code of conduct, and related guidelines. This commitment includes a shared responsibility to respect, protect, and promote the rights and well-being of vulnerable persons. As part of this commitment, icipe integrates thorough reference checks into its recruitment and partnership processes for any role involving contact with vulnerable groups, ensuring strong preventive measures against abuse and exploitation. 

icipe is an equal-opportunity employer. The Centre fosters a multicultural work environment that values gender equity, teamwork, and respect for diversity. Consideration for employment is given to qualified applicants regardless of race, color, age, gender, religion, disability status, nationality, ethnic origin, or social status