Job Opportunity: Office Assistance position available at Ethiopian Red Cross Society - Addis Ababa Regional Branch in Addis Ababa. Management jobs in Ethiopia are in high demand. Apply now through GeezJobs - Ethiopia's leading job portal.

Job Title: Office assistant

Gross Salary: 12,722.00, and no other additional benefit package

Terms of Employment: Permanent   

Work Unit: Office of Zonal Coordination office 

Reports to:  Zonal branch head

Employment Type: Full time

Number of people required: 1

II. Job Summary 

Under the direction of the zonal branch head, the office assistant performs the office management and secretarial duties of the office assigned to; assists superior with organizing meetings and handling the overall routine administrative matters, transcribes audiovisual materials; types  manuscripts and documents as needed, proofreads same for accuracy; drafts routine letters and correspondences; scans documents and other materials directs work instructions, feedbacks  and directives given by superior to work units and individuals and follows up their statuses; carries out reception duties of the office. 

III. Specific Duties and Responsibilities 

1. Organizes the Office of regional Zone Branch; assists the zonal branch head with organizing meetings and assist the overall affairs of the branch;

2. performs the office management and secretarial duties of the zonal branch; 

3. assists zonal branch head with organizing meetings and handling the overall affairs of the branch;

4. Takes charge of and performs accordingly the office management and secretarial duties of the zonal branch; 

5. Transcribes audiovisual materials; types manuscripts and documents as needed, proofreads same for accuracy; drafts routine letters and correspondences; scans documents and other materials and compiles reports as instructed by zonal branch head;

6. Handles routine administrative office matters of zonal branch head; 

7.  Assist the zonal branch head in directing of work instructions, feedbacks and directives to work units and individuals given by zonal branch head and follows up their statuses; 

8. Carries out reception duties of superior’s office hospitably and courteously; 

9. Makes appointments with zonal branch head and reminds him/her when they are due; 

10. Deals with inquiries and answers and makes telephone calls of the branch; 

11. Receives, sorts and routes incoming mails, faxes, official e-mails and other messages; 

12. keeps a logbook and track of incoming and outgoing letters and correspondences of the branch; 

13. Classifies and codifies documents for proper filing and keeps same safely and in proper order; ensures the confidentiality of the same when so required; 

14. Operates and cares for faxing, word processing, printing, reproducing, computing and other pieces of equipment of the branch office;

15. Organizes documents of the Office and keeps on file for easy reference; 

16. Organizes, arranges and schedules regular and extraordinary meetings and discussions to be held with superior; takes minutes of meetings and gets same duly signed by participants; 

17. Requests office supplies and makes proper use of the same; 

18. Ensures that the branch office is properly furnished, arranged and kept clean; 

19. Performs other related duties and responsibilities of the branch office as assigned by the zonal branch head. 

 Job Specification 

• First Degree in Office management, Management Information System/ Management, Business Administration/Secretarial Science and 2 years work experience 

How To Apply

We invite candidates meeting the required qualification to fill out online employment application form with the indicated link https://ee.ifrc.org/x/yKeJce3f before the closing date of this announcement on  November 4/2025.