Job Opportunity: Administrative Officer position available at Ethal Aluminum Manufacturing in Addis Ababa. Admin, Secretarial, and Clerical jobs in Ethiopia are in high demand. Apply now through GeezJobs - Ethiopia's leading job portal.

Reports To: Chief Finance Officer

Job Description and responsibility for Administrative Officer 

1. Welcoming visitors and providing assistance as needed.

2. Newspaper management.

3. Inward document management.

4. Maintain Original document files.

5. Travel management – Expatriate employees.

6. Travel management – Domestic

7. Plant and flower management.

8. Office Keep-up

9. Manage office utilities – telephone, internet, electricity, water.

10. Timesheet management - HO.

11. Office inventory management.

12. Office Store management.

13. Document management.

14. Maintenance of furniture and equipment.

15. Receive communication and transfer the same as required.

    a) Telephone calls.

    b) Internal communication from the other branches.

    c) External communication received.

16. Compile and submit reports from branches to CEO, COO & CFO will include follow up for reports not received, filing and summarizing on checklist of report.

17. Schedule meetings and arrange appointments schedule for CEO, COO & CFO.

18. Manage and supervise office upkeep and maintenance with internal and external entities.

19. Document processing 

    a) Scanning

    b) Copying

    c) Typing 

    d) Filing 

    e) Translating

20. Maintain inventory of office stationery and supplies.

21. Digitize inventory cards.

22. Maintaining safe and clean reception area by complying with producers, rules and regulations.     

23. Writing and reporting leave application and authorization form for absent employees.

24. Ensuring proper filing of official documentation.

25. Organise conference room scheduling, equipment, cleaning and take minutes for meeting.

26. Monitor and maintain office equipment, inventory supplies and order replacement supply as needed.

27. Coordinate office and maintain issues for general repair and update.

28. Arrang tickets and travel arrangements abroad/domestic for company employees. 

29. Monitor incoming and outgoing mail, receive and sign for mail/packages from couriers and deliver to proper recipient.

30. Prepare correspondence documentation or preparation materials.

Assist other department with administrative or clerical support

Qualifications & Skills:

• Bachelor’s degree in office administration, Secretarial Science or related field.
• Experience in records management or archiving
• 2 years and above Experience                                  

How To Apply

Interested and qualified candidates are invited to submit their applications, including a detailed CV, cover letter, and copies of supporting documents, to:

Email:  ho.admin@ethal.net

Please indicate “Administrative Officer” in the subject line of your email up to November 22. Only shortlisted candidates will be contacted.

Address - Ethal Aluminium Manufacturing PLC, 3rd floor Office no. 304-310 Pecan building, near to century mall Gurd   shola, A.A Ethiopia. 

Contact- 011-6-29-32-99/ +251985166977