Job Opportunity: HR and Administrative Assistant position available at Safe Zone Logistic PLC in Addis Ababa. Human Resource and Recruitment jobs in Ethiopia are in high demand. Apply now through GeezJobs - Ethiopia's leading job portal.

HR and Administrative Assistant

Department/Unit: Human Resources & Administration Reports to: HR & Admin Manager / Operations Manager / Department Head Location: Addis Ababa, Ethiopia Employment Type: Full-time Salary & Benefits: Competitive, as per organization scale (including pension contributions, medical coverage, and transport allowance in line with Ethiopian labour standards)

Job Summary

The HR and Administrative Assistant provides comprehensive support in human resources administration and general office operations. This role ensures efficient day-to-day administrative functions, supports recruitment/onboarding processes, maintains employee records, and promotes compliance with organizational policies and Ethiopian Labour Proclamation No. 1156/2019. The position acts as a key liaison for employees, visitors, and external stakeholders while upholding confidentiality and professionalism.

Key Responsibilities

Human Resources Support

• Assist in the full recruitment and selection process: post job vacancies, screen applications/resumes, coordinate exams/interviews, support candidate selection, and handle promotions or upgrades for existing staff.
• Prepare and reconcile detailed employee data; compile accurate HR reports for submission to management or higher officials.
• Orient and onboard new employees by informing them about the organization's internal rules, regulations, work procedures, code of conduct, and key government requirements under Ethiopian Labour Proclamation No. 1156/2019 (including working hours, probation periods, annual/maternity/sick leave entitlements, health & safety standards, non-discrimination provisions, termination grounds, and employee rights/obligations).
• Maintain and update employee records, HR files, and databases (physical and digital) in compliance with HR policies, Ethiopian labour laws, and data confidentiality standards.
• Assist in HR administrative tasks such as preparing personnel letters (e.g., transfer, promotion, increment, resignation acceptance, certificate of service), updating leave records, and supporting payroll-related documentation.
• Handle routine HR queries from staff and ensure consistent, high-quality HR services.

Administrative & Office Management Support

• Answer and direct phone calls professionally to relevant staff or external contacts.
• Greet and direct visitors, new employees, and guests; provide necessary information and assistance.
• Organize and schedule appointments, meetings, calendars, and logistics for staff/management.
• Write, edit, and distribute professional correspondence including emails, memos, letters, faxes, forms, and reports on behalf of teams or senior staff.
• Take accurate notes, prepare documents, and draft minutes of meetings.
• Maintain and update contact lists for internal staff and external stakeholders (e.g., couriers, vendors, partners).
• Oversee general office operations: order and distribute office supplies per established procedures, maintain office equipment, and ensure a clean, organized, and safe workspace.
• Prepare reports, maintain filing systems (physical/digital), organize databases, and manage documentation for easy access and retrieval.
• Update and maintain office policies, procedures, internal guidelines, and HR-related documentation.
• Act as the primary point of contact for internal employees and external clients; liaise with senior/executive assistants to handle requests from managers.
• Provide general support to all employees and visitors as needed.

Required Qualifications & Experience

• Education: Bachelor's degree (or Diploma with relevant experience) in Human Resources Management, Business Administration, Management, Office Management, Secretarial Science, or a related field.
• Experience: Minimum 2–5 years of progressive experience in HR administration, recruitment support, and/or office management (experience in NGOs, private sector, or Addis Ababa-based organizations is an advantage).
• Language: Fluency in English and Amharic (spoken and written); knowledge of additional local languages is a plus.

Key Skills & Competencies

• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic HR/database tools.
• High level of integrity, confidentiality, and discretion when handling sensitive employee information.
• Good interpersonal and customer-service skills; ability to interact effectively with diverse stakeholders.
• Knowledge of Ethiopian labour laws (particularly Proclamation No. 1156/2019) and HR best practices is highly desirable.
• Ability to work under pressure, prioritize tasks, and maintain accuracy in a fast-paced environment.

Working Conditions

• Primarily office-based in Addis Ababa, with occasional flexibility for events, fieldwork support, or urgent tasks.
• Full adherence to organizational code of conduct, safeguarding policies, and Ethiopian labour standards.

How To Apply

Apply via Ethiojobs