Job Description
The HR Officer serves as the operational backbone of the HR department, executing core administrative routines across recruitment, HRMS and biometric timekeeping, leave/movement tracking, employee documentation, and workforce analytics. The position requires strong data management skills, high operational precision, and proficient English communication to ensure efficient HR workflows and policy compliance.
Key Responsibilities & Operational Routines
HR Analytics & Dashboard Reporting
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Collect and maintain core workforce metrics (headcount, time-to-fill, turnover, absenteeism, probation pass rates, leave utilization).
Design, update, and present weekly, monthly, and quarterly HR Operational Dashboards for executive insights.
Analyze timekeeping, biometric attendance, overtime, and absenteeism trends to identify operational bottlenecks.
Compile and analyze exit interview, survey, and performance review data to highlight engagement and retention trends.
Prepare standardized and ad-hoc analytical reports, statistical summaries, and visual presentations.
Recruitment & Onboarding Administration
Coordinate end-to-end recruitment: draft job postings, publish openings, screen applications, and shortlist candidates.
Organize candidate interviews, written assessments, and evaluation panels.
Manage pre-employment background/reference checks, offer letters, and candidate communications.
Plan and execute structured onboarding and orientation schedules for new hires.
HRMS & Attendance Management
Serve as primary custodian of the HRMS, ensuring data integrity, completeness, and accuracy.
Conduct daily verification of biometric/time-card attendance records and check-ins.
Generate weekly/monthly attendance summaries, flagging lateness, unexcused absences, and timekeeping discrepancies.
Maintain system updates for transfers, promotions, resignations, contract renewals, and structural changes.
Leave, Outgoing & Field Work Management
Process and track all staff leave requests (annual, sick, maternity, paternity, emergency) per labor aw and company policy.
Administer sick leave documentation, medical certificate verification, and return-to-work clearances.
Monitor Outgoing for Work logs for short business-related exits during working hours.
Oversee Field Work and Out-of-Station assignments, ensuring timely completion and submission of fully signed authorization forms.
Documentation & Employee Records
Maintain confidential, audit-ready physical and digital personnel files.
Ensure all required employee records (contracts, certificates, IDs, NDA forms, evaluations) are securely archived.
Draft official HR correspondence (verification letters, warning notices, contract extensions, termination documents).
Conduct periodic record audits to guarantee full compliance with legal and internal standards.
General HR Operations & Support
Serve as the primary point of contact for routine employee inquiries regarding HR policies and leave balances.
Support the CHPO in administering annual performance appraisal cycles and training/development programs.
Track probation periods and contract expiration dates, providing advance alerts to department heads and the CHPO.
Manage exit clearance workflows, exit interviews, and file archiving.
Perform other related duties as assigned by the immediate supervisor.
Job Requirements
Qualifications & Competency Requirements
Education & Experience
Education:
Bachelor’s Degree in Human Resource Management, Business Administration, Industrial Relations, Statistics, or a related field. Professional HR or analytics certifications are advantageous.
Experience:
3–5 years of hands-on experience in generalist HR administration, recruitment, attendance tracking, and HR data reporting/analysis.
Language & Communication
Proficient written and spoken English skills. Comfortable drafting official corporate letters, policy communications, contracts, and analytical summaries.
Technical & Behavioral Competencies
Hands-on experience with modern HRMS platforms, biometric attendance systems, and advanced MS Office (Advanced Excel including Pivot Tables, VLOOKUP/XLOOKUP, formulas, data visualization, Word, and PowerPoint). Familiarity with BI/dashboarding tools is a plus.
Strong quantitative and data-cleaning abilities to translate raw workforce data into actionable operational insights.
Exceptional attention to detail, high precision in tracking records, and strict adherence to data privacy and confidentiality standards.
Ability to multi-task and meet tight deadlines under minimal supervision, supported by strong customer-service skills across all operational levels.
How To Apply
Interested and qualified candidates should submit their updated CV to deborah.eshetu@ethiojobs.net With a subject line of HR Officer.
