Office Assistant to PMO Director

Job Description

Job Purpose
The Office Assistant provides administrative and coordination support to the PMO Director, ensuring efficient management of schedules, correspondence, documentation, meetings, and daily office activities. The role supports effective communication and coordination between the PMO Director, project teams, management, and other departments.

Key Responsibilities

• Manage the PMO Director’s calendar, meetings, appointments, and daily schedule.

• Prepare and organize correspondence, reports, presentations, meeting agendas, and other documents.

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• Maintain proper filing and confidentiality of PMO and project-related documents.

• Coordinate meetings, prepare minutes, and follow up on assigned action points.

• Support communication and coordination between the PMO Director, Project Managers, departments, and external stakeholders.

• Receive, organize, and follow up on project-related information and documents as directed.

• Prepare routine reports, trackers, and presentations using MS Office.

• Handle incoming and outgoing correspondence, emails, and official documents.

• Assist with travel arrangements, logistics, and other administrative requirements.

• Follow up on pending tasks and provide timely updates to the PMO Director.

• Perform other administrative duties assigned by the PMO Director.

Job Requirements

Qualifications & Experience

• Diploma or Bachelor’s Degree in Business Administration, Management, Office Administration, or a related field.

• 2–4 years of relevant experience in administrative or office support roles, preferably in construction, real estate, or project-based organizations.

• Excellent organizational, communication, and coordination skills.

• Good knowledge of MS Office, particularly Word, Excel, and PowerPoint.

• Strong attention to detail, confidentiality, and time-management skills.

• Ability to work independently, manage multiple priorities, and meet deadlines

How To Apply

Interested and qualified applicants are required to submit the following documents:

• A Cover Letter

• An Updated Curriculum Vitae (CV)

• Clear scanned copies of supporting documents

All documents must be enclosed into a single PDF file.
Please ensure that the title of the position is clearly written in the Subject Line of your application email as: Subject: Office Assistant to PMO Director
Applicants may apply through the link provide here https://forms.gle/Xt6jNBDttP8MhN2j7