School Administrative Coordinator

Job Description

Purpose of the Role

The School Administration Coordinator supports the smooth daily administration of Brana Play School. The primary focus is student and staff records, parent communication, documentation, reception, schedules, and office organization.
The Coordinator is also cross-trained in purchasing, receipts, expense recording, and inventory so they can provide full office support to the Finance & Purchasing when needed and ensure continuity of office operations.

Job Requirements

• Education: Bachelor's Degree in Business Administration, Human Resource or with related field of study

• Experience: Minimum of 2 years experience

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• Quantity Required: 1

• Location: Torhailoch Near Minaye Building, Addis Ababa

Duties and Responsibilities

Administration & Records

• Maintain organized student and staff files.

• Maintain student and staff attendance records.

• Prepare and update forms, lists, letters, labels, certificates, and school documents.

• Maintain physical and digital filing systems.

• Keep calendars, contact lists, schedules, and administrative information updated.

• Maintain confidentiality of school records.

Students, Parents & Staff

• Maintain students and parents information.

• Support registration and new-student administration.

• Maintain emergency contacts, authorized pickup, allergy, and important student information.

• Assist parents with routine administrative questions.

• Support parent communication and Toddle administration.

• Maintain staff files, attendance, leave records, schedules, and duty lists.

• Support recruitment and new-staff onboarding.

Office & Reception

• Maintain an organized and professional school office.

• Answer routine telephone, email, parent, and visitor inquiries.

• Support printing, photocopying, scanning, and document preparation.

• Monitor administrative deadlines and follow up on assigned tasks.

• Coordinate office needs with leadership and teachers.

Events & School Activities

• Support the planning and coordination of Meet the Teachers Day, parent meetings, concerts, exhibitions, celebrations, and other school events.

• Prepare lists, labels, signs, programs, certificates, and event materials.

• Support event setup and administrative logistics.

Backup Finance & Purchasing Support

• Process approved purchasing requests.

• Purchase approved school supplies.

• Collect and organize receipts.

• Record basic expenses.

• Support petty cash documentation.

• Update basic purchasing and expense records.

• Monitor supplies and inventory.

• Communicate with vendors and follow up on deliveries.

Skills & Competencies

• Strong organization and attention to detail

• Good written and verbal English

• Good Microsoft Word and Excel skills

• Strong communication and customer-service skills

• Ability to manage multiple tasks and deadlines

• Professional, dependable, and trustworthy

• Strong follow-through and accountability

• Ability to maintain confidentiality

• Willingness and ability to learn both office positions

How To Apply

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